1. Serves as the principal source of information regarding policies and procedures related to faculty appointments. 2. Receives and reviews forms related to faculty administrative transactions for errors and omissions. Identifies and researches unclear transactions without supervision and guidance. Independently contacts departments to resolve issues and provides coaching on University policies and procedures to ensure future compliance. 3. Inputs data into databases and runs reports to verify accuracy and integrity of data. 4. Ensures timely reviews for reappointments and promotions by establishing reasonable schedules. 5. Reviews promotion materials from assigned departments and schools to ensure compliance. 6. Coordinates the electronic and secure distribution of appointment and promotion documents to appropriate committee members. 7. Independently responds to, screens, and triages requests and resolves or triages questions regarding faculty searches for applicants and reference letter writers. 8. Reviews information gathered for faculty searches by the search committee. 9. Maintains contact lists for use by various University departments for important e-mailings and access to secure systems. 10. Serves as member of support teams and provides back-up for other support staff. 11. Maintains records as required by Yale or government policy. 12. Processes additional appointments as needed. 13. May perform other duties as assigned.
Preferred Education: Preferred knowledge of University systems; SciQuest, iExpense, and eShipGlobal. Previous experience working in a clinical environment & interacting with patients is preferred.
Preferred Education, Experience and Skills: Preferred knowledge of University systems; SciQuest, iExpense, and eShipGlobal. Previous experience working in a clinical environment & interacting with patients is preferred.
Required Skill/ability 5: Ability to work independently and be self-motivated. Ability to maintain a professional, positive demeanor and work cooperatively with co-workers and supervisor to maintain a proficient and pleasant work environment.
Posting Position Title: Sr Administrative Assistant, Faculty Support
Required Skill/ability 3: Demonstrated ability handling business travel arrangements.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: Demonstrated ability in an administrative support position. Superior verbal and written communication skills; ability to work productively under pressure with constant and varied interruptions.
Required Skill/ability 4: Advanced computer skills, including advanced proficiency with Microsoft Word, Excel, PowerPoint and Outlook. Proven ability handling complex calendaring. Demonstrated ability to extract and compile a range of information from written sources and conversations with individuals by asking questions, researching information on the internet.
Required Skill/ability 2: Demonstrated strong attention to detail skills. Demonstrated ability handling sensitive information, with a clear understanding of confidentiality.
Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's Degree; or little or no work experience and a Bachelor's Degree in a related field; or an equivalent combination of education and related experience.
Internal Number: 52176BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.