NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Grants Specialist.
The Grants Specialist is responsible for working with principal investigators and preparing research grant proposals for submission to the medical centers Sponsored Programs Administration following all related grants management procedures for the Office.
Deadline Tracking: Schedules reporting requirements (tracks deadline dates for progress reports, final reports, and no cost extensions, etc.)
Communication: Communicates internally with departmental faculty and staff, Sponsored Programs Administration, and other administrative personnel as well as externally with other institutions
Grant Proposal Preparation: Review and coordinate the organization of grant submissions for principal investigators, including collection of biosketches, financial disclosures, face pages, and other documents, as well as formatting, required pagination and margin rules per grant requirements;
Grant Budget Preparation: Review and ensure accurate grant budget submission
Document Proofing: Provides quality assurance reviews of all incoming grant documents to ensure compliance with applicable federal and non federal funding agency
Signature Preparation: Prepares, completes, and collects required paperwork and necessary signatures for grant related documents from faculty and staff
Report and Data Management: Inputs awards data into the Office of Research databases and maintains multiple databases with up to date with grant information; Creates grant files for all awarded grants and ensures all additions/modifications to awards are tracked and recorded; Provides reports, responses to inquiries, and grants histories as requested
Other: Delivers applications and other grant materials to Sponsored Programs Administration office; Undertakes office tasks such as ordering supplies, photocopying, general and federal express mailings, scheduling, and answering phone; Assists in ongoing Office of Research training and presentations; Participates in training and professional development; and, Undertakes special projects as assigned by Business Manager
Other Duties as assigned by Business Manager related to resident travel expenses
Additional Position Specific Responsibilities:
Position reports directly to Business Manager and will assist with projects assigned.
To qualify you must have a Bachelors Degree minimum. Demonstrated the completion of federal and non-federal grant submissions; Knowledge of grants management process and software preferred. Proven reporting and analytical skills. Computer literacy, excellent typing skills; Advanced word processing and office skills required (proficiency in MS Word, Excel, and Power Point) required. Strong organizational skills and attention to detail are critical. Must have ability to multi-task and work under pressure of multiple deadlines. Strong oral and written communication skills, with ability to handle sensitive and confidential issues professionally. Customer service-oriented, and must be able to prioritize and work under minimal supervision.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 65721414
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.