This position will serve as the Sr. Administrative Assistant for Cornell Cooperative Extension Association of Franklin County and will be responsible for providing administrative support to the Association including but not limited to: administrative program support, human resources support and operations support. This position will be responsible for providing assistance with contract and agreement risk management processes as well as provide support to the Board of Directors and Standing Committees. This position will facilitate quality program support by performing assigned team secretarial and administrative duties. Will provide the vital on-going link between program staff and the public by explaining programs and resources available utilizing established brochures and other materials and preparing program materials, mailings, records and reports. Will assist others as needed and support Association events.
IMPORTANT INFORMATION FOR APPLICANTS:
PLEASE READ BEFORE APPLYING
All applicants must apply online by close of day on November 29, 2018 to be considered for this position. All applicants must complete an application packet, which includes: cover letter, resume and three (3) references.
All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.
All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/.
Please contact Denise LaVoie, Association Administrator at 518-483-7403 with questions.
This position is a full-time non-exempt position - 100% FTE, 35 hours per week. The hourly rate for this position is $16.00 to $18.00 depending on experience. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, retirement, vacation, sick and personal leave.
Associate's Degree or Equivalent Education (High School Diploma/GED and one (1) year transferrable program/functional experience).
Valid NYS Driver's License and the ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards, if required (DMV and Criminal Background Checks).
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Demonstrated ability to maintain a high level of confidentiality.
Demonstrated experience in the field of Human Resources.
Demonstrated ability to effectively utilize technology to accomplish position responsibilities (i.e. Microsoft Word, Excel, PowerPoint and Outlook).
Demonstrated ability to work independently and to initiate, organize, and implement established goals.
Demonstrated ability to work effectively with people of varying ages and socioeconomic and ethnic backgrounds.
Demonstrated ability to work effectively with co-workers, customers, and community leaders.
Demonstrated ability to gain knowledge of Human Resources procedures, policies and best practices as it relates to the responsibilities of the position.
Demonstrated high level of organization, efficiency and the ability to multi-task and adapt quickly to changing priorities.
Demonstrated effective and professional oral, written and visual communication skills.
Coordination/Operation - 95%
Exercise high level of confidentiality in performing all position responsibilities.
Maintain general knowledge of Cornell Cooperative Extension of Franklin County programs in order to explain them to the public.
Provide assistance to the Association Administrator with printing, copying, filing of meeting documents for the Board of Directors' and standing committees of the Board.
Prepare and distribute Association's Organization Report.
Record, type and distribute minutes of staff meetings.
Maintain and enter client contact info in Constant Contact.
Know the work of own and other issue area teams, to be able to assist the public when another administrative assistant is not available.
Act on behalf of program staff, when they are in the field, to facilitate decisions and communication within limits prescribed by established policies and/or by supervisors.
Handle routine communication with committee members and/or program participants.
Facilitate the work of volunteer staff, with knowledge of resources, introductions, and support for educational programs.
Maintain website events and update social media accounts.
Maintain bulletin boards and promotional displays.
Maintain an organized system for handling pertinent information, e.g. class schedules and registrations, forms and records, mailing lists, etc. in order to respond efficiently to public and program needs.
Maintain an organized system for fleet service and maintenance, mileage submissions and filing all fleet motor vehicle documents.
Prepare correspondence including but not limited to reports, newsletters, minutes, meeting notices, certificates of achievement/completion, etc.
Maintain class registration records and fee data, including cash box management.
Based on established resources and materials, answer the CCE switchboard directing calls as appropriate.
Perform other reception processes to include, but not limited to: daily events board, incoming & outgoing mail (including occasional bulk mailings), soil tests, diagnostics, distribution, sale of publications, etc. as needed.
Process remote check deposits as outlined in established financial procedures.
Prepare deposit statement and make bank deposits for cash as outline in established financial procedures.
Process all merchant services credit card deposits.
Check the Association email account and respond or forward, as appropriate.
Maintain, distribute and reconcile petty cash for Association.
Assist other Association program and administrative areas as needed.
Support Association-wide events and fundraisers as necessary.
Provide assistance to the Association Administrator with copying, filing etc.
Communicate higher level issues to Association Administrator for assistance in determining appropriate resolutions.
Order and maintain program and office supplies.
Under the direction of supervisor and/or Executive Director, assist with hiring procedures including, but not limited to: creating and placing position advertisements, position announcements, local advertising, website and social media postings, supporting search committee chairs, conducting background screenings, maintenance of search files, etc.
Coordinate volunteer background screenings.
This position may require the transport of Association property in performing position responsibilities.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and performother duties as assigned.
Participate in required orientation programs; work with supervisor and work team staff to gain pertinent skills and information for specific on-job skills.
Attend relevant in-service education programs.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Franklin County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Association Sr Admin Asst
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00017037
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