As an integral part of the Polsky Centerâ™s technology transfer team, the patent coordinator is a support staff member who handles all aspects of the invention disclosure management and reporting process. This individual manages all patent and license related docketing related to an intellectual property portfolio. This person assists with patent prosecution and license agreement activity within the portfolio to support commercialization efforts. Be responsible for meeting and monitoring the satisfaction of government compliance for intellectual property within the assigned portfolio.
Review and manage patent-related correspondence. Create and maintain the patent docket, correspond with law firms, and coordinate with the technology transfer team and licensees to ensure that deadlines are met. Review and approve all legal bills.
Manage the ongoing administration of license agreements: monitor status of agreements, create and maintain license docket, maintain files, correspond with licensees to monitor compliance with agreements. Monitor cash flow from licensees for amount and timing.
Identify, review, and manage all government and private sponsor compliance requirements and timelines through iEdison.gov and other federal and non-federal websites.
Enter and manage invention disclosures, guarantee compliance with University requirements, document appropriate information in University databases. Coordinate and document disclosure elections and releases.
Assist technology transfer team with marketing campaigns, mailings, databases, and related correspondence.
Assist technology transfer team by establishing and maintaining direct and independent relationships with legal counsel, licensees, and colleagues
Participate in special projects to continuously improve business processes throughout the department
Maintain and produce enterprise-wide reports as requested.
Understanding of university technology transfer
Experience with legal documents, specifically intellectual property. A background as a paralegal or experience in similar roles likely to be useful.
Excellent computer skills; knowledge of Inteum a bonus
Attention to detail with clear understanding of how to prioritize workload appropriately
Excellent interpersonal, verbal and written communications and analytical skills
Ability to work well under pressure and manage multi-task projects required
Excellent customer service and relationship skills
Ability to work independently with a high degree of initiative
Ability to work as part of a team
Ability to maintain confidentiality
Education, Experience, or Certifications:
Bachelor's Degree required
Advanced Degree preferred
Experience in university technology transfer preferred
At least 2 years of related work experience required
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Internal Number: JR03361
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