| 1. Advise and guide faculty and administrators seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission. The Grants Administrator is the primary source of expertise to ensure that proposals meet sponsor requirements, regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research, and that proposals are submitted correctly and according to appropriate deadlines.
2. Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, OSP, and other key stakeholders. Guide faculty and staff through changes in sponsor requirements.
3. Play a key role in the development and continuous improvement of the grants management process. Review and analyze client interactions, current processes and submission quality. Make recommendations for and participate in the implementation of changes as appropriate.
4. Provide direction, training and assistance to Principal Investigators and department staff in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures. Obtain all necessary clearances prior to obtaining authorization for submission. Facilitate an effective transfer of grants and contracts when Principal Investigators start at Yale.
5. Review and prepare grant and contract proposals; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, indirect rates, etc. Ensure all required information is entered into the appropriate data systems.
6. Review terms and conditions on proposal solicitations and award documents. Collaborate with OSP to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and partner with OSP to facilitate agreements, including subcontracts, clinical trials and State agreements to ensure conformity with University policies. Approves and submits grant proposals in accordance with delegated authority.
7. Analyze and understand complex information from multiple sources including funding opportunity announcements, funding interest matches, and submission procedures in order to transmit proposals to OSP that result in a high first pass rate. Obtain and communicate information on sponsor electronic research processes and procedures.
8. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts. Ensure that key personnel are compliant with regulatory, University and other training mandates.
9. Partner with OSP in working with sponsors on matters of proposal submission.
10. Serve as backup to the FRMS Pre Award Associate Director in a variety of managerial and professional duties impacting the administration of OSP. Assist Associate Director in providing training and professional development opportunities to other Team members.
11. Perform other duties as assigned.
Preferred Education: Advanced degree in related field. Knowledge of Yale financial and administrative policies and procedures. Experience with federal regulations and guidelines pertaining to grant and contract administration.
Preferred Education, Experience and Skills: Advanced degree in related field. Knowledge of Yale financial and administrative policies and procedures. Experience with federal regulations and guidelines pertaining to grant and contract administration.
Required Skill/ability 5: Working knowledge of at least one of the following: federal, state and sponsor regulations and guidelines pertaining to contract and grant administration. Extensive knowledge of grant and/or contract methods and procedures.
Posting Position Title: Associate Administrator 1, Pre Award
Required Skill/ability 3: Knowledge of budgeting principles and exceptional attention to detail. Well-developed organizational, analytical and problem-solving skills. Ability to work well as part of a team.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Pre Award Grants Administrator
Required Skill/ability 1: 1.Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills. 2.Demonstrated superior customer service orientation.
Required Skill/ability 4: Thorough working knowledge of PC-based tools including Microsoft Office Suite, data base administration and other related software. Familiarity with electronic proposal systems. Knowledge of the grant and contract process from proposal development.
Required Skill/ability 2: Ability to work well under deadline pressures without sacrificing accuracy or customer service. Ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment. |
