The Human Resources Analyst (Analyst) will function as a “Super User” of the Colleges Human Resource Information Systems, fully understanding Workday’s capabilities and driving awareness of functionality and features to ensure the Workday systems are effectively adopted. The Analyst provides guidance and training to campus departments to develop and maintain effective use of the system. The Analyst performs a wide range of responsibilities in support of programs, projects, and services for the Office of Human Resources. Responsibilities are varied and include collecting and analyzing data; responding to surveys; conducting studies and/or research and preparing reports. This position partners with the Assistant Vice President for Human Resources and other HR staff to provide the College community support as a Workday HRIS technical point-of-contact. Responsibilities will involve assisting subject matter experts with ensuring data integrity; testing of system changes; participating in user training; processing system enhancements; supporting community adoption; and other technical projects as assigned.
The Human Resources Analyst collaborates and interacts with various offices at The Claremont Colleges Services and may serve as the HMC HRIS Core Member, part of the HRIS governance structure for the Claremont Colleges. The Human Resources Analyst must be able to adapt to working in a fast-paced environment and possess the skill, ability and demeanor to work in a highly collaborative team environment with other members of the Office of Human Resources. The Analyst also interacts with a broad array of constituencies which includes members of the President’s Cabinet, faculty, staff, and representatives from the other Claremont Colleges and The Claremont Colleges Services (TCCS).
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
SUMMARY OF JOB DUTIES AND RESPONSIBILITIES
Data Collection, Analysis and Reporting
Partner with members of the Office of Human Resources and Business Affairs Office to gather, prepare and analyze statistical data to respond to salary and benefit surveys, such as AICCU, AAUP, CUPA-HR, USNWR, etc.
Assist with the administration of the College’s annual staff salary increase program; develop, maintain, and distribute spreadsheets for managing the process; calculate and enter increases; audit and correct data; assist with preparing staff notification letters; and collaborate with reconciling the College’s salary budget.
Compile, review, and analyze data for the College’s Affirmative Action Plans (i.e. Female & Minorities, Veterans, and Individuals with Disabilities) from internal and external sources (e.g. applicant tracking system, payroll system and faculty recruitment services) for submission to a third-party vendor for statistical analysis. Assess data and issue reports on findings such as recruitment venues and applicant demographic information; communicate findings with the AVP for HR and Cabinet as appropriate.
Prepare the annual VETS 4212 form and/or other required forms for reporting and submit as required.
Collaborate with the Office of Institutional Research in completing and submitting specific sections of the annual Integrated Postsecondary Education Data System (IPEDS) survey.
Compile new hire survey data and exit interview data and prepare reports for campus leadership and supervisors.
Manage and coordinate the annual Rideshare survey program by obtaining appropriate approvals for the annual survey, ensuring compliance with SCAQMD standards, coordinating the survey distribution, collection and data analysis processes and other related activities.
Assess employment activities and practices as needed, and generate other routine and ad-hoc employment-related reports; assess data and, where appropriate, identify issues and recommend strategies to improve business processes and practices.
Compile data and statistics in support of annual HR processes such as Service Award Recognition and other related HR surveys.
Provide data to and collaborate with TCCS Benefits Administration to ensure compliance with regulatory requirements.
Assist Business and Financial Affairs staff with data collection, review, analysis and reporting as requested.
In collaboration with other Human Resources staff, deliver services in a manner that creates a positive “constituent experience” with the Workday systems, including proactively working with Workday users to assess the information that is needed to make informed decisions.
Partner and serve as a technical point-of-contact for the Office of Human Resources and assist subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.
Design, configure, test and deploy enhancements in our sandbox and production tenants.
Develop and deliver HRIS training to assist with Workday adoption of the system, including developing user procedures, guidelines, and documentation.
Write, maintain, and support a variety of reports, utilizing appropriate reporting tools as requested.
Run various reports to audit records and in response to data requests.
Collaborate with other internal functional areas and external groups.
Troubleshoot issues with the HRIS and other HR systems.
Collaborate with other colleges in identifying and resolving issues and sharing best practices.
May serve on the HRIS CORE team representing the College and/or other TCCS Workday teams.
May partner with The Claremont Colleges Services Business Systems Unit regarding enhancements, testing, and processes that may affect other Claremont Colleges.
Develop processes, guidelines, and job aides to ensure consistency and quality of data entry.
Serve as a HR department web content editor. Update and maintain the relevant sections of the college website. Participate in annual training on accessibility issues. Stay abreast of accessibility issues by learning from the Student Accommodation Advisor, on-line resources, and attending workshops as needed. Review quarterly accessibility reports for the website and resolve issues in a timely manner. Support the College goal of reducing barriers to accessing electronic content where feasible and appropriate.
Review and audit payroll data and make corrections in collaboration with other Human Resources staff.
Perform other duties as assigned.
Education and Experience:
Bachelor’s degree in business administration, finance, accounting, human resource management, computer science/information technology, or a related field.
Minimum of three years of related Human Resource Information Systems (e.g. experience with Workday or other Cloud/ERP Systems) or accounting experience that includes data compilation and analysis; use of spreadsheets in preparing reports and analyzing data.
Required Knowledge Skills and Abilities:
Advanced skills in Excel including the ability to create complicated spreadsheets with a high degree of accuracy.
Demonstrated ability to retrieve data from databases and information systems and organize it for review and analysis.
Excellent writing skills to independently compose letters, memos, emails and reports for a variety of audiences, using correct spelling, grammar, punctuation, composition and proofreading skills.
Detail-oriented, organized, flexible and able to prioritize and manage multiple projects and assignments with competing deadlines.
Excellent analytical, reasoning and problem-solving skills.
Effective communication and presentation skills; ability to write clearly and concisely.
Ability to function in a team environment and to work independently.
Highly organized with the ability to handle confidential material with discretion.
Aptitude to learn new technology, methods, and procedures.
Ability to establish effective working relationships and interact effectively with people of different levels of education and experience.
Experience in higher education or a non-profit environment.
Experience with Workday or similar HRIS/Financial system.
Knowledge of employment and labor laws and regulations, especially those related to compensation, and the knowledge and ability to assess programs, services and policies to ensure compliance.
CPA certification with a minimum of four years of auditing experience.
LICENSES AND CERTIFICATIONS
Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.
PHYSICAL REQUIREMENTS Normal physical job functions performed within a standard office environment and include reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.
Regular office hours are 8:00 a.m. to 5:00 p.m. Hours may vary due to the needs of the department and/or College.
Reports to the Assistant Vice President for Human Resources
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.