The Office of Sponsored Programs has an opening for a Research Partnerships Supervisor.
The Research Partnerships Supervisor is responsible for supporting the laboratory growth agenda by enabling the administration of contracts in accordance with DOE and BNL policies and procedures, applicable laws, and sponsor requirements and for tracking and monitoring contract changes, deliverables, correspondence and risks, and maintaining associated documentation.
Essential Duties and Responsibilities:
Manages research partnerships by administering the SPP, CRADA, and ACT programs and providing internal support to stakeholders in their project management endeavors:
Structure, negotiate and approve Laboratory sponsored research and research partnership (CRADA) agreements
Lead/manage the Laboratory’s Research Partnerships team, having responsibility for all research agreements
Serve as person with primary responsibility oversight and upkeep of the Laboratory’s research development process
Serve as primary interface with Department of Energy for SPP operational matters
Direct operations in the execution of agreements with the approved internal policies and procedures;
Receiving and reviewing periodical regulatory updates from the Department of Energy and revisions from various other sources to the existing body of operational guidelines, policies, and procedures;
Analyzing revisions and updates received to determine if they are applicable to the operations of the Office of Sponsored Programs;
Reviews contractual terms and conditions and when necessary negotiates terms and conditions with sponsors;
Administers the Prep and Risk Questionnaire (ParQ) system;
Performs reviews on Proposal Information Questionnaires (PIQs) for quality control.
Supports Trade Control Compliance.
Develops and determines actions and plans to bring the Laboratory into compliance with new regulations and operating guidelines which involves identifying areas or items that are not compliance, assessing the immediate, potential, and downstream impact of new regulatory requirements, rewriting the specific operating guidelines and procedures to achieve compliance, presenting proposed changes to department managers/chairs and others for review and comment, and presenting changes to the head of the Office for Sponsored Programs for final approval.
Develops and delivers the content of training sessions (3-5 per year) designed to implement approved changes to the existing guidelines and procedures, which involves:
Participates in Contract Management teams with various departments to support contract compliance
Generates reports and metrics required to monitor contract compliance
Identifies contract management issues and proposes solutions for approval
Provides negotiation support as required
Independently works at smaller engagements or works within team at a large, complex engagement
Independently applies contract management tools and techniques to assigned projects
Supports training activities for Contract Management personnel.
Reviews all PIQ proposal packages for compliance to existing laws, guidelines, and operating procedures, which involves interpreting relevant laws, guidelines, and operating procedures as needed; providing technical advice and guidance to end-users; reviewing awards for quality, e.g. grammatical and spelling errors.
Interfaces with the Department of Energy Site Office to promote and facilitate the exchange of information on operational efficiency and compliance with existing governmental laws and regulations.
Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
Education: Bachelor’s degree in English, social sciences, education, business, communication, or equivalent experience generally based on the basis of 2:1 (experience:education)
Experience: 10 years of contract management experience, with demonstrated successful negotiating skills with a DOE M&O contractor or a major institution with formal policies and procedures
Proficiency with Word, Outlook, PowerPoint, and Excel
Communication skills, particularly written communications with the ability to communicate and obtain results across all management levels
Must be able to work independently with minimal supervision and manage multiple projects simultaneously
Must work well within a team environment
Understands basic contracting principles with an emphasis on government contracting, and government contract regulation and policy
Detail-oriented, organized, flexible
Able to set priorities and juggle multiple demands
Able to apply sound business judgment
Motivated and details-oriented self-starter
Organizational skills are needed for this position as it includes interacting with internal clients and others regarding its duties
Demonstrated good judgment and ability to maintain confidentiality
Experience in personnel/team management with demonstrated experience leading a team of professionals
High energy team player and builder with ability to develop cooperative relationships across different business fields within and outside of the areas of responsibility
Cultural sensibility, with the proven ability to work efficiently and effectively in a multicultural environment
Interpersonal and consultative traits providing credibility with all levels of management across multiple functions
Preferred Knowledge, Skills, and Abilities:
Working knowledge of Oracle based systems
Previous financial industry experience
Five (5) years’ experience in structuring contractual agreements
Knowledge of the unit's function, services, activities, and work discipline and a thorough understanding of management principles and practices as they apply to this function
Experience working with a DOE National Laboratory
Experience with Microsoft Suite
Business experience in other positions
Environmental, Health & Safety Requirements:
Ability to communicate verbally and hear and understand speech.
Ability to operate a computer keyboard.
At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Paid Parental Leave
Swimming Pool, Weight Room, Tennis Courts, and many other employee perks and benefits
Internal Number: 1505
About Brookhaven National Laboratory
Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.