Rutgers, the State University of New Jersey, is seeking a Pre Award Grants Manager for the Office of the Vice Dean at the School of Public Health. Under the direction of the Dean and the Executive Director of Business and Finance, the Pre Award Manager will be responsible for all pre-award functions within the School of Public Health (SPH). The Pre Award Manager will work closely with SPH faculty, administration, and the Rutgers Office of Research and Sponsored Programs (ORSP) to meet deadlines for the submission of external and internal grants, contracts, and progress reports. This position will also be responsible for developing SPH specific pre-award policy and procedures.
Manages the pre-award process from RFA to submission for SPH faculty with established timelines and processes that communicate effectively to faculty.
Negotiates contracts and subcontracts (including indirect rate negotiations) with various agencies, institutions, foundations, and companies.
Communicates regularly with SPH faculty to determine status of current and pending submissions as well as preparing proposal strategies to maximize potential success in grant writing. Represents the faculty in any negotiations with sponsors or other institutions to develop a framework for funding.
Serves as the liaison between ORSP and SPH, ensuring compliance with internal regulations and updates. Serves as representative for SPH at ORSP Research Administration Information Network Meetings, ORSPGCA Advisory Board meetings and RAPSS Liaison meetings.
Oversees, coordinates and conducts SPH-wide trainings and workshops to educate faculty and staff in the most current NIH, state, and internal policy changes and ramifications. Plans and executes workshops to promote and enhance grantsmanship and more effective grant submissions.
Assists Principal Investigators with ongoing tracking and maintenance of Biosketch and Other Support pages. Meets and collaborates with the faculty to ensure these documents are updated, compliant, and aligned with NIH guidelines.
Prepares current and pending submission reports and other reports as needed, including, but not limited to, tracking patterns of grant submissions and awards over time and the forecasting of direct grant and contract revenue for the annual RBHS budget process.
Tracks grant making and award progress and reports to the Executive Council and Faculty on an ongoing basis.
Prepares reports related to grant making for the Dean's office as needed.
Minimum Education and Experience:
Bachelor's Degree in a related field required with a minimum of seven (7) years of grant administration support (Pre-or Post- Award) at a large academic institution.
Equivalent experience, education and/or training may be substituted for the education requirements.
Must possess valid driver’s license.
Required Knowledge, Skills, and Abilities:
Expert knowledge in all aspects of pre-award research administration, submitting applications and working with eRA Commons.
The Pre Award Manager must be proficient in Microsoft Office, as those applications are paramount for grants management.
Must be a savvy negotiator when dealing with other schools, departments, government/state, foundation, corporate and academic contacts.
Physical Demands and Work Environment:
Standing, sitting, walking, talking or hearing. No special vision requirements.
Ability to lift or exert force up to 25 pounds.
This role is primarily located in Piscataway with occasional workdays and site visits at the School's other locations including Newark, New Brunswick, Somerset, and Camden.
Posting Number: 18ST3679
Location: Piscataway (RBHS)
Internal Number: 79485
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.