Posting Salary: Recommended hiring salary range is $58,000.00 to $67,000.00. Commensurate with experience.
Position Summary: Uses payroll professional concepts. Applies organizational policies and procedures to resolve a variety of payroll issues. Works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors.
Payroll Team is responsible for auditing changes in the Payroll/PeopleSoft and the Time Reporting System (TRS) regarding the day to day processing, tracking, and implementation of all pay actions.
Responsible for the monthly and bi-weekly payroll, including timekeeping and recording leave usage, overtime and compensatory time, over and under payment adjustments, retroactive pay actions, and other related pay transactions. On-boarding and process new hires and intercampus transfers, stipends, voluntary/involuntary/medical separations/settlement agreements. Handles fund changes and salary expense transfers, leave audits, service credit analysis adjustments, research, analyze and tracking of various payroll issues which are time-sensitive and pay impacting. Review DOPE Report to prepare Financial Journal to submit to accounting office to recharge the campuses.
Uses skills as a seasoned payroll professional with a full understanding of industry practices and organizational policies and procedures.
Resolves a wide range of issues. Works on complex payroll problems where analysis of situations or data requires a review of a variety of factors. Exercises good judgment in selecting methods and techniques for obtaining solutions. Has contacts within the payroll office and across the organization.
Special Conditions of Employment:
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical position.
Job Close Date:
Duty 1: Handles multiple location appointment (MLA), including preparation of journals and sending to UCOP Corporate Accounting for intercampus recharge.
Updates non-resident alien records as required in Tracker. Coordinates with UCLA and non-resident employee updating Glacier, working visa so that tax adjustments are set up correctly by UCPath based on employee visa. Function:Function 1 Percent: 10
Duty 2: Reviews and approves funding changes and direct retro (expense transfers) as requested by the Departments, including reviewing of the Funding change Worksheet and the Distribution of Payroll Expenses report. Function:Function 2 Percent: 15
Duty 3: Reviews and approves all transactions (payroll request, one-time pay, additional pay, mange accruals, etc.) processed by the Payroll Assistants. Runs payroll queries and reviews pay reports to ensure accurate payment to employees. Reviews Message Error Log, Net Zero report, Retro Pay Calculation report, etc. and make necessary corrections and adjustments. Coordinates with UCPath Payroll team regarding issues with employee earnings. Researches and provides analysis for complex pay issues such as pay adjustments, retroactive payments, leave accruals and usages, etc. Review, approve and upload inbound files I-181 and I-618 to GoAnywhere and notifies UCPath Payroll Team. Submits cases to UCPath for various payroll issues and employee inquiries. Primary contact for all payroll-related issues. Applies general knowledge of company policies, union contracts and government regulations to the day to day payroll processing. Function:Function 3 Percent: 30
Duty 4: Meets with all new hires and intercampus transfers. At the meeting with Payroll on-boarding information is provided to employee regarding local programs, how to contact benefits group, and providing brief training on the timekeeping system, and how to report time, and information on due dates. Verifies proper completion of I-9 form and integrity of the documents presented to comply with Federal policy. Ensures that Oath and Patent are properly completed and signed by the employee. Witness the UC Trust certification and coordinates with IT for issues. Updates Person Checklist in People Soft. Function:Function 4 Percent: 15
Duty 5: Provides guidance to Human Resource staff on payroll-related topics and timekeeping system.
Works with departments and Human Resources to identify special-pay processing requirements, e.g. type and frequency of payments, payments for involuntary separations, and the disposition of these payments. Function:Function 5 Percent: 15
Duty 6: Coordinates, trains, advises and provides leadership and guidance to Payroll Assistants, resolving the more complex issues encountered.
Attends appropriate training, workshops, conferences, etc., to maintain updated knowledge in the areas of payroll administration , policies, and best practices. Represents Payroll in project and committees meetings relating to any new programs or upgrades to systems impacting processes such as on-line I-9 processing, UC Path and People Soft transition projects. Actively provide support for any efforts as a result of these upgrades during and after transition. Participate in testing supporting system upgrades Function:Function 6 Percent: 15
Job Requirements Equivalent experience / training in Payroll.
Thorough knowledge of all payroll processes, policies and procedures, knowledge of organization-specific computer application programs.
Working knowledge of organizational processes, procedures, and understands organizational rules and regulations.
Demonstrated judgment and decision-making skills; verbal, written and active listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues. Good organizational skills and ability to multi-task.
Problem solving, problem identification and reasoning skills.
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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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