Reporting directly to the General Manager of Condominiums, the Director of Condominium Operations coordinates and directs the planning, construction, maintenance, cleaning, and alteration of the condominiums and facilities. Responsibilities include but are not limited to the following:
Inspects facilities and equipment to determine need and extent of service, equipment required, and type and number of operation, maintenance, janitorial and grounds keeping personnel needed.
Assigns workers to duties such as cleaning, maintenance, repair, or renovation and obtains bids for additional work from outside contractors.
Directs contracted projects to verify adherence to specifications.
Purchases building and maintenance supplies, machinery, equipment, and furniture.
Compiles records of labor and material cost for operating condominium and issues cost reports to General Manager.
Prepares construction specifications or plans, obtaining advice from engineering consultants.
Assembles and analyzes contract bids, and submits bids and recommendations to superiors for action.
Inspects physical plants and buildings and evaluates use of space and facilities.
Analyzes condominium's electrical, heating, HVAC systems, lighting needs and makes recommendations for improvements to General Manager
Plans and schedules facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction and acquisitions.
Performs audits to support planning.
Formulates and coordinates program specifications, requirements for proposals and contracts, and associated documents.
Inspects construction and installation progress to ensure conformance to established specifications.
Reviews property contracts for compliance with government specifications and suitability for occupancy.
Oversees and directs maintenance personnel and workers engaged in equipment installation, facilities equipment repair, and preventive maintenance.
Prepares and controls the department’s budget and coordinates this activity with the General Manager as well as maintains and reviews the monthly variance reports with the General Manager.
The Director of Operations develops positive relationships with clients, local management and service provider. Also, must be proactive in client management and promptly responds to problem and concerns that are recurring or of a sensitive nature; Enforce rules and regulations.
Manages and administrative team and 2 property managers who supervise about 150 union/union employees throughout the complex The Director of Operation is responsible for the overall direction, coordination, and evaluation of these units. The Director of Operations carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
EDUCATION & EXPERIENCE
10 years of experience in Property Management or related field is preferred
Ability to manage multiple projects, prioritize and meet deadlines in a fast-paced environment
Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly
Excellent organization, time management, and follow-up skills
Acute attention to detail
Highly proficient with MS Office
Demonstrated ability to be self-directed and take initiative
Demonstrated ability to maintain professionalism and confidentiality
Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations
Ability to establish and maintain healthy working relationships with people throughout the course of work