Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Grant Manager, Non Industry -Biomedical Graduate Research Organization (BGRO)
This position is responsible for assisting the Sr. Grant Manager – Non-Industry with oversight of all financial management functions within the BGRO Clinical Departments including but not limited to managing funds described as: Sponsored Research ( 1802 ). The Grant Manager will have general knowledge and applicability of 0MB Circulars A-2 J, A-110. and A-133 as appropriate to the extramural award process is a critical part of the daily management and analysis functions. S/he assists Sr. Grant Manager – Non-Industry with faculty in analysis, management, and reconciliation of all GMS work-tags and subcontracts and serves as the administrative liaison with Federal, State and Corporate sources of funding. The incumbent is responsible for completing the monthly sponsored project reconciliation process. This position has significant authority in the absence of the Director for Finance and Administration. The Finance Administrator manages journals/cost transfers, coordinates effort reporting, purchasing, and prepares and tracks invoices. Duties include but are not limited to:
Oversees and provides daily management of $5 million in extramural support from government, foundations and private agencies as well as multiple subcontracts.
Adheres to budgets, policies, and regulations, manages and analyzes expenses and reconciliation and communication of all awards.
Ensures all financial status reports are accurate and timely. Ensures invoices including subcontracts are within the budgeted award and scope of work.
Monitors and provides center leaders with the fiscal status of all funds, ensuring all funds in deficit or under spent are addressed promptly and brought to the attention of the Director for Administration.
Prepares monthly variance reports and communicate results to leadership.
Reviews and approves all financial documents and human resources documents requiring fiscal approval by the Director for Finance and Administration.
Follows-up on questionable transactions to ensure compliance with Medical Center and University policies and procedures, and serves as a resource to scientific leaders.
Establishes or coordinates new work-tags and other system components.
Coordinates changes in awards and new awards with Pre-award and communicates with BGRO staff who have responsibility for managing these areas.
Other Award activities as assigned.
Sponsored Project Management
As a Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
Review and reconcile expenses on the Award Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner.
Bachelor's degree in Business Administration, Finance, or an Accounting field is required; Masters preferred
Minimum 2 - 3 years' experience to include demonstration of progressive work experience
Skilled in administrative and financial management in particular - working knowledge of Federal 0MB Circulars A-21, A-110 and A-133 as well as extramural funding
Strong finance, accounting, and analytical background
Knowledge of Federal regulations; prefer Certified Research Administrator
Ability to interact well with community and University Officials, faculty, staff, and students
Ability to express information clearly and concisely both orally and in writing
Assimilate data, communicate effectively, exercise sounds judgment and discretion, understand comprehensive financial systems, including but not limited to GMS, Excel, BOX, and Word
Working knowledge of financial management tools and a working knowledge of grants management
Excellent written and oral communication skills
Able to work well under pressure with a diverse population. Able to multi-task, prioritize workload and handle difficult situations (e.g., reductions in funding) with tact, diplomacy and discretion
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: JR05347
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.