Essential Functions: JOB PURPOSEReporting to the Associate Vice President, Procurement, the Director, Contract Management serves as a member of the senior leadership team overseeing and advising on all aspects of contract management for the School of Medicine, the College of Nursing, and the College of Pharmacy and Health Sciences. Responsibilities include contract planning, development, implementation, analysis, transaction reconciliation and reporting; identifying and addressing fiscal opportunities, challenges, and risks. Exercising initiative and independent oversight, the Director partners with the Office of General Counsel (OGC) to facilitate development and execution of contracts in compliance with University policies and procedures and state and federal laws. ESSENTIAL FUNCTIONS Provide leadership and guidance in the preparation, monitoring and review of all contracts ensuring integrity and alignment with the University's tactical and strategic initiatives. Participate in the strategic planning of direct contracts and provide guidance in planning contract strategies to maximize efficiencies and make recommendations to solve special situations. Collaborate with Health Affairs leadership to determine contract needs, improve the contract control environment, improve business processes, reduce costs and improve client service. Work with Health Affairs leadership to develop strategies to maximize contract efficiencies and make recommendations to enhance efficiency and effectiveness of administrative support activities.Ensure appropriate resources, practices, processes, systems and other reporting tools are developed, in place and maintained to support timely, effective and efficient execution of decision making. Provide contract reporting information to assist management in their planning and decision making; develop detailed statistical analyses and reports outlining contract activities.Lead and coordinate development of contract requests. Attend and actively participate in relevant meetings to better understand the nature and scope of contract requests, answer questions and recommend actions.Establish operational objectives and assignments; plan, direct and monitor all contracts for areas of responsibility in accordance with termination provisions, contract policy and regulations for all contract types; manage business operation and administration of contract cycles. Prepare projections or forecasts of terms in comparison to actual practices to avoid gaps, optimize use of resources, and adhere to negotiated parameters. Maintain internal control systems to assure integrity of transactions and to prevent errors, omissions and possible fraudulent activity. Ensure effective monitoring and analysis of contracts on a monthly basis and identification of changes and approaching deadlines.Partner with Health Affairs senior leaders and OGC to ensure an effective and efficient contract control environment.Oversee the contract management office policy development and maintenance function. Establish policies and guidelines in contract management. Collaborate with functional units to ensure university policies reflect the current state of university business practices, best practices and to minimize risk. Serve as a resource to department and unit personnel within Health Affairs schools and colleges in interpreting contract policies and regulations.Provide direction to staff, ensuring proper alignment of work and effort to advance Health Affairs and university strategic goals. Meet with staff regularly to educate and provide guidance in managing individual contracts. Ensure proper maintenance of the contract management system and that contract revisions, new contract requests, and other contractual arrangements are approved in a timely manner. Ensure staff possesses appropriate skills and training to contribute to a culture of innovation and continuous improvement.
Qualifications: MINIMUM QUALIFICATIONSEducation: Master's degree with a preferred concentration in Contract Law or Business; Juris Doctor preferred.Experience: Minimum seven years of contract negotiation, financial, budget and supervisory experience, preferably in higher education or a large/complex organization.KNOWLEDGE, SKILLS AND ABILITIESBusiness Acumen Possess an understanding of administrative systems, preferably in a higher education environment. Demonstrates a high level of understanding of School/College/Division business operations or possesses the equivalent professional experience in supporting the business operations of an equivalent size in a non-university organization such as non-profit, corporate or government. Analytical Skills Demonstrates the ability to apply analytical and logical thinking to gathering and analyzing information. Makes valid and reliable evaluation of information. Proposes and evaluates alternative solutions to achieve organizational goals. Capable of analyzing large volume of data and summarizing results. Problem Solving Skills Ability to analyze the impact of potential actions. Identifies and resolves problems in a timely manner. Anticipates the implications and consequences of situations and takes appropriate action to be prepared for possible contingencies. Leadership Skills Provides leadership and training to responsible area(s) regarding contract management, human resources and administrative matters. Demonstrates strong leadership skills that can influence and motivate individuals and groups to achieve results.Organizational Agility Demonstrates the use of strategic and mission critical approaches in decision making. Knows how to get things done both through formal channels and the informal networks. Demonstrates the ability to work effectively with Dean/VP/Unit Head to establish and accomplish the mission, strategic plans, goals and objectives of the unit.Teamwork and Peer Relationships Ability to work independently while establishing and maintaining effective working relationships with wide variety of constituents. Ability to work through others and make appropriate interventions to ensure work flow is efficient and adequate resources are available. Possesses the ability to effectively serve on University committees and task forces. Planning/Project Management Ability to shift priorities and multi-task on various projects. Develops strategies to achieve organizational goals. Accurately scopes out length and difficulty of tasks and projects. Realistically estimates time and resource requirements on projects. Customer Focus Dedicated to meeting the expectations and requirements of internal and external customers. Establishes and maintains effective relationships with customers and gains their trust and respect. Proactively identifies customer issues and quickly and effectively resolves customer problems. Personal Credibility Possesses high ethical standards. Respects the confidentiality of information or concerns shared by others. Interprets and understands University policies and applicable laws and regulations to ensure personal and unit compliance. Communication Skills Expresses oneself clearly in conversations and interactions with others. Expresses oneself clearly and concisely in writing. Demonstrates the ability to plan and deliver oral and written communications that are impactful and persuasive including presentations to university management and committees. Contract Management Ability to apply and maintains internal controls in the oversight of contracts. Understands key control concepts and application of these two key business processes. Uses available tools and can create own tools (excel spreadsheets, etc.) as necessary to track, monitor, and maintain current contracts and develop new contracts.
Internal Number: 76_206109
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.