Advertised Summary Job Description: Reporting to the Senior Executive Director, Finance and Administration, the Assistant Director has comprehensive responsibility for overseeing all aspects of the financial operations of the School of Professional Studies. S/he works closely with the Senior Executive Director in directing a $100M annual portfolio across all degree and non-degree programs. Serves as the Schools primary liaison with central accounts payable and central payroll.
CHARACTERISTIC DUTIES AND RESPONSIBILTIES: (100% of total job)
Management of Finance Operations ? Facilitates the School-wide responsibility of managing the Finance Operations. The Assistant Director will: (1)Working closely with the Senior Executive Director, exercise comprehensive oversight on all spending in SPS accounts with authorized signatory for all SPS accounts ensuring the compliance with CU policies and procedures, IRS, government and private agency regulations on financial disbursements, etc.. (2)Manage the reconciliation of payroll and other accounts. (3)Manage the reconciliation of expenses and preparing tracking reports as requested (4)Manage a suite of reports to track the efficiency of the Finance Operations (5)Oversee purchasing activity and contract related financial matters negotiating consultant service agreements and vendor purchasing agreements with third parties. (6)Oversee processing of invoices, purchase orders, consulting contracts, P-card use, honoraria, travel and business expense reports, and travel advances. Assist with processing financial transactions using Columbia University's ARC (Accounting and Reporting at Columbia) accounting system as needed (7)Manage payroll function with respect to the following: (a)Timely reconciliation of payroll (b)Timely payment of casual staff (8)Manage the Finance Operations staff (9)Build processes and procedures to ensure compliance with CU policies and procedures, IRS, government and private agency regulations on financial disbursements, etc. (10)Manage general inquiries inbox (11)Lead training and support to SPS staff on finance operations policies and procedures (12)Maintain finance website
Financial Analysis (1)Design and develop ad hoc financial analysis to support program and department goals and objectives; (2)Update existing financial analysis as required and analyze results and variances, identify trends, and recommend actions;
Accounting Operations (1)Execute accurate and on-time month-, quarter-, and year-end closing of the School's budget in-line with the University and Arts & Science policies and procedures as it relates to accounting calendar; (2)Maintain policies and procedures document for finance operations; (3)Perform audits to ensure process/controls are effective and functioning; (4)Oversee student billing and invoicing to business partners and agents
Other Responsibilities Include (1)providing assistance for finance inquiries internally and externally in accordance with departmental and University guidelines and standards
Perform other duties as assigned.
General Minimum Qualifications: - Three to five years of related experience. - Bachelor's degree or equivalent.
Additional Specific Minimum Qualifications: 1.Advanced competency in the Microsoft Office Suite 2.Excellent analytical and problem solving skills 3.Detailed oriented with strong organizational skills and a proactive attitude 4.Ability to lead and perform in a team environment 5.Excellent communication skills both written and verbal, and internal personal skills 6.Proven track record for improving process efficiencies and solving problems 7.Client service focus
Preferred Qualifications: 1.Bachelor's degree or equivalent in Math, Accounting, Engineering or Financial discipline preferred(with additional course work or training related to business processes) 2.Experience with ARC (Accounting and Reporting at Columbia), Oracle/PeopleSoft or comparable financial systems preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_173197
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.