Job Requisition Number: 26013. The Department of Statistics is recognized as one of the two preeminent centers for Probability and Statistics in the world. The department places a strong emphasis on research through partnerships working with institutions and industry partners including; LBNL (Lawrence Berkeley National Lab), the Sloan Institute, the Simons Institute, the Berkeley Institute for Data Science, Google, Microsoft, Citadel, State Street, Genentech and departments such as; Bioengineering, Biostatistics, Economics, EECS (Electrical Engineering & Computer Science), Demography, IB (Integrative Biology), MCB (Molecular & Cell Biology), and Physics. The department is comprised of 42 active faculty and emeritus faculty, 130 graduate students, 400 undergraduate students, and eleven career staff. The faculty have a dizzying array of honors and awards including The National Medal of Science, the COPSS award (the Statistics ‘Nobel’), and 6 members of the National Academy of Science. The department is highly attractive to Visiting Faculty, Visiting Scholars, Postdoctoral Scholars and students from around the world.
The Academic Personnel and HR Coordinator will serve as an Academic Personnel and HR Resource for the Statistics Department by recommending, developing, implementing, administering, coordinating, and evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering academic recruitment, appointment, advancement, compensation and salary administration, faculty welfare programs, visas, faculty misconduct, and faculty equity as well as overseeing and/or coordinating visiting academic appointments, non-tenure academic appointments, and student academic appointment human resources needs of the department.
Facilitates/manages the academic review processes, identifying issues relating to policy and compensation. Meets and consults with the Chair to review the preceding year’s faculty academic personnel case preparation process. Develops a case schedule and plan for coming year.
Reconciles the staffing list sent by the Dean’s Office and ensures timely completion of required actions.
Manages and oversees the preparation of academic personnel cases for all ladder-rank, adjunct, and emeritus faculty. Academic personnel actions managed by this position include: recruitment, appointment, appraisal, merit review, change of status, sabbatical and other leaves, recalls for teaching and/or research, chairholder appointments, and separation. Ensures these actions are initiated in a timely fashion. Drafts routine AP memos as needed. Assures that cases have been prepared in accordance with relevant policies, that they are complete and that all information is accurate.
Assists faculty in preparing merit and promotion materials for cases. Reviews case documents for accuracy and compliance with campus and college policies. Advises and assists committee members during the review process. Maintains AP records including sabbatical credits, leaves and course buy-outs, teaching and evaluation.
Administers all phases of the senate and non-senate recruitment and appointment process as required by campus guidelines. Works closely with the department Search Committee members and the Chair to guide them through the process for selection and appointment, including soliciting, preparing, submitting and tracking any necessary letters and reports, including the search plan, after reviewing for accuracy and compliance with campus guidelines. Provides department with cost estimates for advertising, prepares recruitment ads, and submits advertisements on-line for all available positions. Coordinates correspondence to and from outside parties and reviewers regarding new recruitment. Manages online master database (APRecruit) for all recruitment applicants and affirmative action reporting. Prepares and reviews recruitment cases and ensures that information concerning the outcome of recruitment cases is processed in a timely manner. Maintains close contact with selected new faculty members to ensure a smooth transition to the university and advise regarding benefits, housing and other needs.
Coordinates all department non-senate, postdoctoral, visiting faculty, and visiting scholar recruitments and appointments. Works closely with Dean’s Analyst to initiate and complete recruitments, appointments, reappointments, and merit and promotions of non-senate faculty. Serves as point of contact for the department for all postdoctoral and visitor requests. Coordinates with Regional HR Partner to ensure faculty visitor and postdoctoral requests are completed.
Coordinates and responsible for student academic titles for the department. Works closely with and assists the Student Services staff and the Regional HR Generalist to ensure the correct and timely hires of all student academic titles including reviewing eligibility and submission to DA for approval, preparing appointment letters, submitting hire requests to regional HR Generalist, and overseeing timekeeping including payroll corrections for non-exempt student academic hires. Serves as resource to department regarding system-wide and campus policies as well as staying up-to-date on collective bargaining agreements for student academic titles.
Provides strategic advice and counsel to Chair and Manager by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel and other HR procedures and practices and determining their impact on the department. Advises Chair, Manager, CHaMPS regional staff and/or Dean’s Office personnel of needed changes and implements or helps to implement them. Counsels Senate and non-Senate faculty and other academic staff concerning moderate to complex work-related problems, sabbatical leave counseling, medical leaves, etc. Juxtaposes historical context with matters pertaining to current actions and advises Chair and Manager on potential outcomes of decisions made at these levels. Analyzes and interprets guidelines and policies and consults when needed with campus experts to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
Provides staff support as Executive Assistant to the Department Chair including: Support for the annual committee assignment process for departmental faculty, drafting and finalizing Chair’s correspondence, maintaining Chair’s Office files, and maintaining historical records of departmental policies. Schedules appointments and coordinates meetings and events, such as faculty meetings, retreats and assisting with commencement and BSTARS as requested by the Chair. Attends Statistics faculty meetings, prepares minutes and records votes as requested by the Chair. Maintains faculty awards and routes news to Department Manager and Systems Manager for website and newsletter. Maintains all academic title listservs and website pages. Responds to internal and external surveys. Completes special projects as needed. Recommends departmental policy updates as necessary to comply with Campus and UC policy changes regarding academic personnel and benefits. Independently provides high-level support services and consultation to incoming faculty as well as to new Chairs
Participates in career and professional development; serves on department, college and campus committees as needed.•Requires in-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR. •Excellent critical and innovative thinking to address complex issues and present nuanced analyses. •Thorough knowledge of system wide and campus policies, union contracts, procedures and practices that govern academic HR administration. •Thorough knowledge of campus and college goals, priorities and values and the legal and human implications of decisions. •Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel. •Excellent writing skills. •Excellent oral communication skills, including tact and diplomacy and ability to maintain confidentiality. •Experience working with online HR systems such as HCM, APBears, APRecruit or ability to learn such systems. Education/Training: •Bachelor’s degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.