Authority and Responsibility of the Executive Director
The Executive Director shall be the Chief of Staff and Executive Officer of the IADA Association.
The Executive Director is responsible for all management functions in accordance with the policies and procedures of the association. He or she shall manage and direct all activities of the Association as prescribed by the Board of Directors and/or Executive Committee and shall be responsible and directly report to the Executive Committee.
Bachelor’s degree desired plus association and/or similar management experience. Automotive industry related experience highly desirable.
Within the limits of the charter and bylaws of the association and policies and procedures manual established by the board of directors, the Executive Director shall, with appropriate delegation:
Establish the organizational structure for the office headquarters and related staffing.
Establish administrative policies and procedures for headquarters functions.
Recruit, hire, train staff and administer an effective personnel program, which includes position descriptions, performance standards, performance appraisals and a compensation system.
Develop and supervise effective programs of membership development and membership services.
Identify, develop and execute partnerships with outside vendors in the interest of IADA which would create additional revenue stream opportunities so long as such partnerships do not violate IADA conflict of interest policies.
Develop and maintain a publications program which is responsive to the needs of the membership.
Organize and conduct an annual conference and trade show which includes educational programs; other events consistent with the objectives of the association.
Conduct research necessary to the association and inform the board, elected officials, and membership as appropriate.
Maintain effective internal and external public relations.
Serve as spokesperson for the association.
Maintain an effective governmental affairs program to represent the interests of the association membership to the state government agencies as appropriate.
Manage the finances of the association including the preparation of an annual budget and long-range forecast of needs and assist in the annual audit.
Monitor the legal integrity of the association.
Plan and coordinate meetings of the board of directors, committees, and the elected and appointed officials of the association.
Provide periodic reports to the board of directors along with recommendations.
Monitor and assist committees of the board and the elected officials.
Internal Relations All staff members of the association, directly or indirectly, shall report to the Executive Director/CEO.
External Relations The Executive Director has regular contact with the association’s board of directors, elected officials, and committees on policy matters and other issues as appropriate. He shall maintain personal contact with other state and local industry related associations to the greatest degree possible.
The Executive Director/CEO shall maintain appropriate relationships with NIADA, other associations, industry, government, public service organizations and vendors to enhance the image of the association and the attainment of its objectives.
Operate the association in an effective and efficient manner.
Exhibit prudent financial management and sound fiscal responsibility.
Ensure appropriate insurance coverage for the association and its assets.
Ensure that the association meets all its obligations.
Maintain and safeguard the assets, records, and other documents of the association.
Know and comply with laws affecting the association.
Develop job descriptions for staff.
Recruit and hire staff as needed and within the approved budget.
Review staff performance periodically.
Communicate to staff the goals and objectives of the association.
Administer benefit programs.
Research and identify potential new member benefit program offerings.
Work with SVP Member Services in leveraging current member benefit partner providers for sponsorships, education resources, new member recruitment and non-dues revenue generation.
Negotiate and implement new member benefit programs with corresponding non-dues revenue growth.
Manage ongoing member benefit partner marketing/communication campaigns and measure corresponding results.
Manage and maintain Virtual Services (website, social media, etc.)
Make provision for appropriate lobbying service as directed by the board.
Develop in coordination with IADA Board annual legislative/regulatory advocacy strategic action plan.
Research and stay informed ongoing of new legislative/regulatory activity that could impact IADA members.
Develop relationships with key State legislators, and agency department staff that have oversight of the auto dealership retail industry.
Attend ongoing legislative committee and regular meetings/events as appropriate.
Create a PAC fundraising vehicle and action plan.
Supervise lobbying activities to ensure that legislative objectives of the association are being met.
Pursue efforts to become acquainted with federal government officials and maintain a positive stance on behalf of the association.
Responsible for timely, appropriate, accurate, effective and fiscally sound communications via magazine, bulletins, membership directory and other publications as directed by the board.
Develops, organizes and produces educational programs responsive to the needs of members. Assists in arranging for speakers, meeting sites, meals and other activities associated with implementation of the educational programs.
Craft legislation to allow the association to develop and administer pre-license classes and continued education programs.
Locates and negotiates for convention sites, develops and proposes convention themes, develops programs and arranges for the participation of speakers responsive to the needs of association members. Promotes and coordinates placement and operation of exhibits as needed, supervises registration and conducts post-convention evaluation and reports.
Promotes good relations among association leaders and members, state associations, and with the media. Attends and participates in other appropriate organizations’ meetings, and industry convention and trade shows. Maintaining and expanding professional relationships. Projects a positive image of the IADA.
Board of Directors/Executive Boards
Makes preparation for and attends all meetings of the board of directors and executive boards, provides action agenda and necessary supporting documentation, participates with the board and committee members in the development of the basic policies.
Budget / Fiscal Management
Complies with the association fiscal policies as established by the board of directors.
Oversee the IADA annual budget development process.
Finalize with input from IADA Board an annual operating budget.
Manage the ongoing financial affairs of IADA including membership dues invoicing /collections, non-dues revenue invoicing/collections, expense recognition/management, P&L management, monthly reporting of financial status to the IADA Board.
Manage cash flow of the association and respective banking accounts.
Ensure timely payment of direct and indirect expenses as they occur.
Assist with annual audit of the IADA financial statements.
Work with IADA accounting firm in preparation of annual tax and audit financial reporting documents.
Protects the association’s financial assets.
Travel is a requirement of this position and is a normal part of the job responsibility. Travel may include the Annual NIADA and IL Convention and Expo and new membership recruitment events/meetings, auto auction visits, legislative/regulatory advocacy meetings and may include travel to additional educational seminars and events. Occasional overtime is required.
Required Skills and Abilities:
Demonstrate ability to communicate both orally and in writing in concise and effective manner
Exhibit the ability to manage multiple projects simultaneously, accomplish goals independently
Annual budgeting/P&L management competencies
In depth knowledge of association governance and managerial best practices
Successful Fundraising and networking techniques
Excellent leadership and strategic planning skills