Thisposition is responsible for all payroll tax-related tasks, such as payroll taxfilings, tax payments, tax table setup in the University's HR/Payroll system, andemployee tax setup. Prepares and manages delivery of W-2 forms, 1042 and 1042S forms,and other related filings. This position includes but is not limited to,government reporting and W-2 reporting compliance. Also responsible for HR/Payrollenterprise system testing as needed to ensure updates and upgrades in payrollsoftware are functioning as anticipated.
Duties and responsibilities
Responsible for the preparation ofaccurate and timely payroll tax deposits, including federal as well asmulti-state and local taxes.
Answer employee questions regardingpayroll tax inquiries in ways that are responsive to the caller's needs andcommunicated in user-friendly terms, rather than complex tax language.
Create and submit 100% accurate payrolltax payments and quarterly returns (multi-state, federal 941 and 1042) by eachpublished deadline.
Assist and backup benefitvendor payment processing in close collaboration with the HR Benefitsdepartment and the Payroll vendor accountant, to ensure accuracy and timeliness.
Participate in fiscal and calendar year-endactivities including W-2/W-3 and W-2c/W-3c processing and accurate balancing tothe institution's general ledger and to 3rd party tax vendor.
Timely and accurately responds toand resolve tax notices when necessary; quickly notifies Payroll management ofany such notices and escalates complex issues that cannot be resolvedindependently.
Balances all payroll tax payments to the general ledger and assists Finance/Accounting with reconciliation questions, to avoid under- and over-payments.Initiates journal entries for Finance approval, to record ledger activity as needed.
Works proactively to maintain current knowledge of all tax regulatory changes and tax trends within the industry and at the federal state, and local levels in which the University has a tax presence.
Responsible for the ongoing accurate documentation of all internal payroll tax procedures and user documents, including adherence to current record keeping policies and procedures.
Documents comprehensive, thorough payroll system test plans and test cases for new updates.
Performs validation testing for HR/Payroll system updates; analyze and document all issues discovered during testing and report to appropriate levels of management.
Identify, develop, and implement opportunities for process improvements to more efficiently run payroll-related processes or to improve controls and compliance as they relate to payroll tax and deduction processing and filings.
Profile of an Ideal Candidate
Minimum 3 years payroll experience is required.
Multi-state taxation and the taxation of nonresident foreign national employees under tax treaties is required.
Strong working knowledge of enterprise-wide HR/Payroll systems for a large, complex organization that handles its payroll largely in-house is required.
Bachelor's degree or equivalent professional experience is strongly preferred.
Certified Payroll Professional (CPP) is strong preferred.
Proficiency in Excel is required, including the ability to run complex pivot tables, V-lookups, and sum-if scenarios.
Proficiency in Outlook, Microsoft Word, and other common business software is preferred.
About Vanderbilt Benefits
In addition to offering a lively community that encourageslearning and celebrates diversity, Vanderbilt University offers a competitive,flexible benefits package including health, dental, vision, life, accidentaldeath & dismemberment, disability insurance, paid time off, and a 403(b)retirement plan with employer match. Vanderbilt offers tuition assistance to employees,spouses and dependent children. Also,after five years of service, Vanderbilt will pay up to 55% of the tuition forup to three dependent children to earn a bachelor's degree. Learn moreabout Vanderbilt's benefits at VU Benefits Overview.
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873 andlocated in the heart of Nashville, Tennessee. The university's students and facultyfrequently cite Nashville and the surrounding area as one of the many perks ofbeing a part of the Vanderbilt community. Vanderbilt University is a placewhere your expertise will be valued, your knowledge expanded, and yourabilities challenged. It is a place where your diversity is sought andcelebrated. It is a place where employees know they are part of somethingbigger than themselves, take exceptional pride in their work and never settlefor what was good enough yesterday. Vanderbilt was recently ranked #2 for ‘bestquality of life’ and ‘great financial aid,’ #5 for ‘best run colleges’ and‘beautiful campus,’ and #6 for both being in a ‘college city that studentslove’ and having ‘great campus/city relations.’
Internal Number: 1802010
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.