Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator (SPC) for the Classroom Scheduling and Space Management Department. The SPC reports to the Director of Classroom Scheduling and Space Management and manages the vast inventory of university spaces assigned to Rutgers University–New Brunswick and their historical and present designations. The SPC is responsible for collecting and analyzing data, writing reports, and making utilization recommendations for the portfolio of more than 15 million gross square feet of space within the units and schools of Rutgers University–New Brunswick. This position also helps to maintain an archival database and oversees space assignments and changes in space designation made by the schools and units at Rutgers University–New Brunswick, including verifying accurate FICM coding for all spaces. There will be some, but not entire, focus on classrooms and instructional spaces.
Among the key duties of this position are the following:
Responsible for conceptualizing and creating space utilization reports to be used by the Office of the Chancellor for strategic institutional space planning and usage.
Utilizing Structured Query Language (SQL), Microsoft Access, and Tableau for data manipulation, preparation, analysis, and visualization.
Analyses will include regular and ad hoc reports requested by the Office of the Chancellor and Rutgers University–New Brunswick units and schools to support the vision of Rutgers 2030, the University's Physical Master Plan, including the goal of ensuring that University space is assigned efficiently and provides access to the types and quantity of space programming required by University operations.
Works with other units to ensure proper space data utilization for various uses, including sensitive and important University priorities, such as calculating the Facilities and Administration (F&A) reimbursement rate, the Responsibility Center Management (RCM) budget model, and federal government grant compliance.
Works with staff across the University to ensure space data under the purview of the Rutgers University–New Brunswick Chancellor are accurate, up-to-date, and available in a timely manner. This includes the room type classification of all spaces, as well as other information including the occupant/owner of the space.
Minimum Education and Experience:
Requires a Bachelor's degree in data analytics, public administration, business administration, space planning/interior design, architecture, or a related field; or an equivalent combination of education and/or experience.
A minimum of two years experience in space planning, facilities planning, analysis/planning, or related position.
Required Knowledge, Skills, and Abilities:
Experience with data analysis and reporting
Must have strong organizational, and problem-solving skills and proficiency
Excellent attention to detail, strong communication and relationship-building skills
Ability to partner effectively with the Rutgers University–New Brunswick community
Prepared to discretely handle sensitive information
Contributes to the collegian, team-oriented culture within the space planning office
Proficiency in Archibus, Tableau, SQL, and Microsoft Office suite, particularly Access and Excel
Must possess the ability to work with high-level administrators from various schools, centers, and offices with authority, diplomacy, and discretion.
Possess the analytical ability and substantive knowledge to understand space planning and produce reports that will help the Chancellor and other units make informed decisions.
Master's degree in one of the fields noted above.
Three years of experience in space and facilities planning.
The Space Planning Analyst will regularly use Archibus Facilities Management Software, Tableau data visualization and analysis software, SQL, Excel, and Access.
Use of computer hardware and software, and telephone communication
Physical Demands and Work Environment:
Field visits to inspect spaces entail walking at a normal pace into and through a range of buildings, including 100-plus-year-old structures with stairs, narrow passageways, and the like.
Posting Number: 18ST3690
Location: Downtown New Brunswick
Internal Number: 79517
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.