Location: Bedford, MA Category: Full-time Staff Posted On: Wed Nov 28 2018 Job Description:
Title: Accountant II
Unit: AFSCME, Unit I, Grade 16
Dept.: Accounts Payable
Reports To: Assistant Comptroller
Date: November 28, 2018
As a member of the Business Services team, the Accountant II is a knowledgeable accounts payable professional. Under the leadership of the Assistant Comptroller, reviews, reconciles and processes all accounts payable vendor invoices for payment through the Banner (enterprise system) and/or MMARS (state system). Ensures accuracy and compliance with policies, procedures, regulations and laws; and performs related work as required. Works collaboratively with the team and college partners to foster student success and fiscal compliance.
ESSENTIAL JOB FUNCTIONS:
Accounts Payable Functions
Prepare and enter all payment vouchers for goods and services in accordance with state rules and regulations.
Enter, schedule and scan all payments in a timely manner into the Financial Information System (Banner) and the document imaging system (SoftDocs).
Review balances in purchase orders to ensure budgetary controls and inform end user department of any discrepancies.
Maintain all open/closed accounts payable records. This includes student refunds and financial aid files.
Run weekly accounts payable check run and direct deposit cycles and distribute upon approval.
Upload direct deposit file to the bank and verify receipt.
Reconcile all accounts payable documents and invoices. Monitor verification and accuracy of all invoices from vendors.
Open and date stamp Accounts Payable mail.
Cut manual checks on an as needed basis with supervisor approval.
Responsible for updating and maintains the College's outstanding check listing database.
Place stop payments and research cancelled checks electronically as needed.
Enter MMARS 901 Funds monthly interface reports in a timely manner and assist with the reconciliation.
Generate weekly Document Direct reports in the MMARS system.
Provide assistance with the preparation of reports that project usage and cost of the College's utilities
Accounts Payable Customer Service
Troubleshoot various problems related to vendors/department, e.g., notify specific departments of funding requirements to process bills, generate paperwork to process invoices for goods ordered without proper purchase requests; research cancelled checks on an as needed basis.
Provide technical assistance in person, by telephone and by email to fellow co-workers, department heads and vendors to ensure compliance with College's rules and regulations.
Exercise supervision over assigned personnel.
Promotes and maintains responsive community relations.
Performs other related duties as required.
WORKING CONDITIONS/PHYSICAL DEMANDS:
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc.
Regularly uses computer keyboards requiring eye-hand coordination and finger dexterity.
More than half of time spent in normal office setting.
The Massachusetts Board of Higher Education - Middlesex Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Massachusetts Board of Higher Education - Middlesex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
Minimum Entrance Requirements
Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions below.
I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.*
II. A Bachelor's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience.*
*Education toward such a degree with be prorated on the basis of the proportion of the requirements actually completed.
Knowledge of the principles and practices of accounting practices and procedures including accounts payable functions, terminology, methods of general report writing, and maintaining accurate records.
Ability to analyze and determine the applicability of accounting data to draw conclusions, and to make appropriate recommendations.
Ability to read and interpret documents such as invoices, financial reports, accounts and ledgers.
Ability to perform mathematical calculations using formulae to solve problems.
Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing department and college activities.
Ability to gather information by examining records and documents and through questioning individuals and the use of Microsoft Office Access, Excel, Word, Power Point, and automated financial systems.
Ability to follow oral and written instructions; to write concisely, to express thoughts clearly and to develop ideas in logical sequence in writing and orally.
Ability to exercise sound judgment including to exercise discretion in handling confidential information.
Ability to deal tactfully with others including to establish and maintain harmonious working relationships with others in a team setting.
Cultural awareness and competency demonstrated by working with and/or understanding of individuals of diverse identities such as socioeconomic level, sexual orientation, race, ethnicity and veterans including those with different levels of academic preparation, varying physical and learning abilities.
Ability to supervise, including planning and assigning work as well as evaluating work.
Knowledge of Ellucian Banner ERP system a plus.
Bilingual skills a plus.
QUALIFICATIONS ACQUIRED ON THE JOB:
Knowledge of the laws, rules, policies and procedures governing assigned College activities.
Knowledge of the types and uses of College, federal and state forms.
Knowledge of state and college accounting procedures.
This is an AFSCME Unit I position.
SCHEDULE: Monday - Friday, 37.5 hours per week
LOCATION: Bedford Campus with occasional travel to the Lowell campus
The College will not sponsor applicants for work visas.
Internal Number: 105248
About Middlesex Community College
At Middlesex Community College, everyone teaches, everyone learns. Collaborative in nature and innovative in practice, we educate, engage, and empower a diverse community of learners. Through transformative opportunities, we challenge and support every student to succeed and lead. Recognizing equity and inclusion as the foundation for excellence and creativity, Middlesex Community College meets the evolving educational, civic and workforce needs of our local and global communities.