The Carr Center for Human Rights Policy is seeking an individual who enjoys a variety of tasks while working with a small team of staff, faculty and fellows. This position provides the opportunity to learn about the Carr Center's important work Human Rights Policy in areas of Human Security, Global Governance, Economic Justice and Equality and Discrimination. Learn more: https://carrcenter.hks.harvard.edu/our-pillars
Reporting to the Executive Director of the Carr Center for Human Rights Policy.
Finance and Grants: (Approximately 30%) Financials: Working with a part time Financial Manager and HKS Office of Financial Services: Provides financial and administrative support in the following areas: Monitors day-to-day expenses of multiple accounts using on-line HKS financial systems (Web Voucher, CREW, HCOM, P-Card). Prepares budget for the Center working with core or sponsored research funds typically relying on programmatic expertise to independently develop and oversee accounts, monitor balances and reconcile accounts; interprets and administers appropriate university and sponsored research fiscal policies. Reviews and produces financial data providing research and data analysis to present for use in planning and decision making. Reconciles financial reports, reviews for accuracy, identifies problems and initiates or recommends remedial action and prepares monthly financial reports. Maintains financial records in accordance with University guidelines. Prepares periodic reports for Center Directors and Principal Investigators, interprets and administers university financial policies. Liaison with Office of Financial Services (OFS). Participates in fiscal year-end HKS closing process; includes journaling, ensuring compliance with sponsor/donor terms, verifying coding of transactions, responding to periodic transactional inquiries. Works with staff to ensure the efficient use of financial resources. Prepares multiple complex and varied financial reports (including ad hoc reports) that require selection, preparation, and interpretation of data using complex data query tools. Establishes and manages accounting record keeping systems, and procedures for tracking and reporting, including recommending remedial measures. Processes all payments including vendor invoices, individual reimbursements, and other accounts payable and receivables, and researches discrepancies as required.
Grants: Currently the Center has one grant and a number of current use gifts; this portfolio may grow. May prepare grant proposal budgets; may provide policy interpretation on grant and gift parameters; including related budget proposals in accordance with sponsor, University, and HKS policies. Oversees sponsored, gift and endowment contracts. Liaison with HKS Research Administration Office and the university's Office of Sponsored Programs. Administers grants to ensure accuracy and compliance with award and institutional guidelines. Keeps faculty and staff apprised of developments in post-award grants management, ensuring financial compliance with federal regulations and agency guidelines.
Operations and Program Support: (Approximately 40%) Support onboarding of staff and fellows. Oversees the internal appointment process and manages HR-related issues using PeopleSoft and other systems. Liaison with HKS Human Resources and Harvard International Office (HIO) as needed. Assists with fellows' visa/international requirements, working with International Office as required. Ensures smooth on-boarding of fellows. Supports the Center's activities providing administrative support for events and conferences on an as needed basis. Event support may require some evening hours (through 7:30 pm) during the academic year.
Duties and responsibilities continued in additional information section.
Duties and responsibilities continued:
Administrative: (Approximately 30%) Maintains Center's purchases and supplies, including IT purchases and inventory. Liaison with HKS ITS. Handles departmental telecom issues (installs, changes, billing, etc.) Oversees daily administrative activities: copier issues, mail delivery, subscriptions, etc. Liaison with HKS Facilities. May serve as IT point person for department. May assist with staff recruiting efforts; screening resumes, and interviewing applicants in person; Oversees work of support staff, students and/or casuals; trains, and distributes work to students, casuals, and non-overtime-eligible employees.
The Carr Center for Human Rights Policy at the Harvard Kennedy School focuses on realizing global justice through theory, policy, and practice. Over the past 15 years, the Center has developed research and policy expertise on some of the most intractable human rights problems of our time: genocide, mass atrocities, torture, trafficking, and violence against women. The Center has a diverse set of audiences for its communications, including faculty, fellows, students, policy makers, international organizations, human rights organizations, and the media. More information on the Center's mission, programs and priorities can be found on its website at www.carrcenter.hks.harvard.edu
This is a benefits eligible term appointment for 1 year from date of hire, with possibility of renewal.
Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
2 years of finance, accounting, or administrative experience.
Bachelor's Degree preferred. Knowledge of Harvard financial systems is strongly preferred. Working knowledge of accounting. Customer service orientation. Desire to work as part of a small team, requiring teamwork and a collegial approach to working with others across the Center, school and university. Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests. Outstanding attention to detail. Knowledge of Microsoft Office Suite, intermediate Excel skills. Excellent interpersonal and communication skills. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47592BR
About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.