To perform senior-level complex work in support of professional services contract administration activities for capital projects and services.
Supervised by: Director Of Contract Administration; Sr Manager, Contract Administration
Work Environment In order to achieve Metro’s goals in support of its mission, potential candidates are required to commit and continuously practice and demonstrate the following work values:
Safety – To ensure that our employees, passengers and the general public’s safety is always our first consideration.
Service Excellence – To provide safe, clean, reliable, on-time, courteous service for our clients and customers.
Workforce Development – To make Metro a learning organization that attracts, develops, motivates and retains a world-class workforce.
Accountability for Performance and Fiscal Responsibility – To manage every taxpayer and customer-generated dollar as if it were coming from our own pocket and ensure the highest possible return on investment.
Innovation and Technology – To actively participate in identifying best practices for continuous improvement.
Sustainability – To reduce, reuse and recycle all internal resources and reduce green-house gas emissions.
Integrity – To rely on the professional ethics and honesty of every Metro employee.
Teamwork – To actively blend our individual talents to achieve world-class performance and service.
Civil Rights – To actively promote compliance with all civil rights statutes, regulations and policies.
Community – To actively engage with the Community as it relates to Metro interest/services.
Examples of Duties
Develops, reviews and comments on Request for Proposals (RFPs) and Invitation for Bids (IFBs) and issues solicitation amendments as necessary
Leads other RFPs and IFB team members in planning, developing strategies, performing proposal evaluations, answering questions and correcting errors and/or inconsistencies in the solicitations
Prepares packages for advertising, printing, and distribution
Conducts pre-bid and pre-proposal meetings to answer questions and set schedules
Establishes evaluation criteria
Receives bids and proposals; acts as chairperson on bid/proposal evaluation team; recommends contract awards to supervisor
Prepares various contract award letters and notices
Responds to bid and proposal award protests
Participates in initial contractor and consultant conferences
Completes final draft of contracts
Reviews and approves invoices and payments
Negotiates and approves change orders, task orders, contract work orders and contract modifications
Coordinates escrow agreements
Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
Monitors contract compliance
Assists in developing claim strategies designed to minimize damage assessment and effect on schedules
Arranges and participates in final inspection and prepares closeout documents
Prepares monthly status reports, summaries, and other correspondence
Briefs management on assigned projects and give oral presentations as applicable
Supervises subordinate staff
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all subordinate employees
Contributes to ensuring that the EEO policies and programs of Metro are carried out
Essential Knowledge and Abilities
Theories, principles, and practices of contract administration for public agencies
Applicable local, state, and federal laws, rules, regulations, and policies governing public procurement and complex professional services contract administration processes
Principles of supervision
Plan, organize, and coordinate the work of an integrated project team to perform contract administration functions
Perform complex professional services administration work
Work independently in fast paced environment
Mediate and negotiate
Interview and evaluate contract proposal respondents
Represent Metro before the public
Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and RFBs
Communicate effectively orally and in writing
Analyze situations, identify problems, and recommend solutions
Exercise judgment and creativity in making decisions
Determine strategies to achieve goals
Compile and analyze complex data
Perform cost/price analysis
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
Interact professionally with various levels of Metro employees and outside representatives
Supervise subordinate staff
Travel to offsite locations within a reasonable timeframe
Read, write, speak, and understand English
This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Minimum Qualifications Potential candidates interested in the PRINCIPAL CONTRACT ADMINISTRATOR position MUST meet the following requirements:
Bachelor's degree - Economics, Business, Public Administration, or other related fields
4 years' senior-level experience performing complex professional services contract administration work
Valid California Class C driver license
Master's degree Economics, Business, Public Administration, or other related fields
Possess a Certified Professional Contracts Manager (CPCM) certification
About Los Angeles County Metropolitan Transportation Authority