A member of the Volunteer Leadership team in the Harvard Alumni Association (HAA) reporting to the Director of Volunteer Leadership, the Assistant Director is responsible for facilitating engagement between alumni volunteers and the HAA.
Provides ongoing support and expertise in management of alumni volunteers and leadership development as liaison to the HAA onBOARD and springBOARD programs; works closely with alumni co-chairs to develop and implement programs to educate and train members about how they can contribute and engage with the work of the HAA Board of Directors and alumni communities broadly; oversees alumni recruitment, training, and management of alumni volunteer mentors. 20%
In coordination with the alumni co-chair manages and leads the work of the Awards Committee to select Harvard Medalists and HAA Award winners; responsible for setting work goals and strategic planning for the committee; responsible for outreach, marketing, and research to identify strong and diverse candidate pools. 10%
In coordination and collaboration with the Office of the Governing Boards, manages the Committee to Nominate Overseers and Elected Directors to select slates for the two elections, and the candidate research work done by the AA&D Research department to build a deep pool of possible candidates; oversees writing of the candidate profiles by the AA&D Communications department; responsible for the overall year-long project management of the committee and elections. 25%
Develops and maintains relationships across the University to identify prospective candidates and nominees and build University-wide engagement amongst alumni volunteers. Identifies opportunities for collaboration, including liaising with alumni affairs colleagues to highlight volunteer opportunities for alumni within the HAA Board and broader University. 10%
Performs in-depth and targeted biographical research for Overseer and Elected Director candidates, Harvard Medal nominees, and HAA Award winners. Performs administrative duties including responsibility for meeting preparation, logistics and coordination; database management; communications and website maintenance, and recognition materials. Maintains relationships with internal and external vendors. 15%
Liaises with the AA&D Events team working on the Commencement Chief Marshal Spread and all work related to this event (approving invitations and invite list, seating, etc.). Oversees program to recruit and support alumni escorts for special guests during the Commencement Afternoon Program including managing alumni volunteers, identifying, assigning and training alumni escorts, trouble-shooting and follow up. 10%
Manages discrete projects and project teams; works closely with and supervises support staff and temporary work forces. 10%
Serves as a member of the Volunteer Leadership office and assists with other duties as assigned. Facilitates contributions to the HAA's engagement goals and organizational priorities. Serves as knowledgeable institutional representative to better connect alumni with the University, answer questions, and foster understanding of alumni engagement and alumni communities. Regular evening and weekend work required.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position, including ability to work some evenings and weekends in conjunction with the HAA Board Meetings, Commencement or other HAA related programs.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree, and three to five years' experience in alumni relations, volunteer management, organizational capacity building and/or event management in a university or nonprofit setting. Experience working in an international environment strongly preferred.
Experience working with computer systems and relevant social media tools required, including knowledge of Microsoft Office (including, but not limited to Word, Excel, Outlook, and PowerPoint), Filemaker Pro, Facebook, Twitter and LinkedIn.
Supervisory experience and capability for project management required. Must have sound understanding of financial management.
Some evening and weekend work is required.
Must have excellent written and verbal communication skills, both in person and on the phone. Must be able to manage multiple, and often changing and competing, priorities.
Position requires a professional whose background is characterized by initiative, leadership, creative energy, strategic thinking and well-refined organizational skills. The ability to work well under pressure, both independently and as part of a team, is essential.
Must have demonstrated abilities to evaluate problems accurately and display good, sound, and confidential judgment. Ability to work independently, get projects done by enlisting the cooperation of others and manage details.
Must be able to recruit, motivate, train, and manage volunteers. Must be able to work well with a wide variety of personality types and have had success managing volunteers. Must have strong diplomatic skills and experience managing complex and nuanced situations.
Proven track record in event planning and volunteer management required. Strong meeting management and marketing skills desirable.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47709BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.