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Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate is responsible for coordinating a wide variety of initiatives including Faculty Affairs operational and procedural support to Department/Institute colleagues regarding programs such as faculty assessments, recruitment, promotion and tenure (P&T), AEC annual review, mentoring and other faculty programs. Provides critical administrative support for all chair searches. Exercises independent judgment in the resolution of day to day concerns and issues. Responsibilities are time sensitive and execution of this function occurs in a fast paced environment requiring strong organizational skills, acute attention to detail and robust MS Office and analytical skills. Reports to the Program Manager for Education, Faculty and Academic Affairs.
For faculty programs, maintain timely progress to bring work to completion within specified deadlines. Includes monitoring of deliverables and developing creative solutions as issues are raised by the various customers. Discusses these issues with the Program Manager (and Assistant Director if needed). (AEC annual review faculty assessments, recruitment, promotion and tenure (P&T), AEC annual review, mentoring and other faculty programs)
Prepares related analytics and trend reporting for review with Program Manager - prepares standard and adhoc reports for programs based on specific criteria and summarizes the data in organized spreadsheets.
Day to Day coordination for faculty-focused performance-management programs: AEC Annual Review Process, Annual review process for faculty, including development and design of new system Annual merit program Compensation reviews for faculty inclusive of reductions and new needs requests Annual research incentive program. For said programs, coordinate reminders and meeting minutes and ensure appropriate WebEx, meeting rooms and printouts are accounted for in advance of meetings and presentations. Provides regular status updates to Program Manager.
Systems: Provides assistance in troubleshooting as necessary for identified programs; includes testing systems in development mode to see if functionality is working as desired and that data is loaded correctly. Identifies systematic issues and works to find a solution, when possible. Uses appropriate judgment when escalating issues (identified by our office or departments) to Program Manager and/or IT support.
Serves as a liaison between various business partners such as Business Planning, Finance and OSR for faculty related initiatives such as contract reviews and ad hoc analyses for Executive Leadership.
Contributes to the creation and improvement of standard reporting of faculty metrics and KPIs to be used by internal management for the purposes of performance and financial management. Actively contributes to the creation and improvement of faculty dashboards.
7. Provide administrative support as it serves chair searches, accounts payable functions, and preparation of EFAA presentations. Tasks include, but are not limited to: assisting in preparing presentations for and delivering presentations to senior executives in EFAA and across the Medical Center; tracking chair search related expenses and ensuring compliance; and coordinating chair search committee activities such as interview days, committee communications, and committee meeting needs, as requested by the committee chair.
Assists Program Manager in the preparation of submissions for peer benchmarking surveys and accrediting body for the School of Medicine.
Reception/Public Contact - Meets and greets faculty, staff and other visitors, resolves non-routine situations based on established policies and procedures and refers unsolved issues and questions to the appropriate party.
Minimum Qualifications: To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field. Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 66154661
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.