The Sponsored Programs Specialist (SPS) supports assigneddepartments and faculty researchers with the administration of pre-award andnon-financial awards management tasks, with a focus on customer service. TheSPS's duties include, but are not limited to; review of proposals and awardsfor compliance with Vanderbilt and sponsor policies, interprets sponsorguidelines and policies, serves as liaison/customer service representativebetween departmental staff, faculty and sponsors, identifies and provides adhoc problem solving. The SPS contributes to and supports a team environment.Other duties as required.
A Sponsored Programs Specialist is part of the Office of SponsoredPrograms Administration (SPA) delivery team whose mission is to provide thebest possible customer service to the research community. This position willwork in a high-volume, fast-paced, and dynamic team environment assisting inachieving departmental goals with duties of a complex and confidential nature.
Duties and Responsibilities:
Reviews grant proposals in line with sponsor submission guidelines ensuring compliance with both internal and external requirements.
Assist departmental staff involved in grants administration by serving as a subject matter expert, interpreting and providing guidance on VU policies and sponsor regulations.
Develop and maintain a thorough understanding of Federal Circulars and applicable sponsor updates to the administration of each award.
Independently keep abreast of changes or updates in sponsored project terms and conditions and VU policies and procedures as they relate to establishment/maintenance of the sponsored project.
Review and approve restricted budgets related to sponsored projects.
Serve as liaison/customer service representative between departmental staff, faculty and the sponsor for inquiries and modification/prior approval requests.
Contributes in providing SPA resources to help faculty and staff with proposal and award management activities. (i.e. SPA blog communications, website material and updates, checklists, insights to best practice, focused staff training)
Other duties as required.
Profile of an IdealCandidate:
Bachelor's degree is required.
2 years of research administration or academic research experience is required
Must be organized
Excellent written and oral communication skills are critical
Demonstrated ability to work both as a member of a team and independently
Demonstrated ability to work under the pressure of hard deadlines and competing priorities
Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs)
Must have the ability to learn in detail sponsor specific electronic grants management systems (i.e., grants.gov, eBRAP, NIH eRA Commons and ASSIST, NSF Fastlane) in addition to VU specific ERA systems (Coeus, PEER, eDiscovery, ARIES)
Must have knowledge of federal regulations and non-federal agency practices governing sponsored research
Independently identifies and provides ad hoc problem solving
About Vanderbilt Benefits:
In additionto offering a lively community that encourages learning and celebratesdiversity, VU offers a competitive, flexible benefits package including health,dental, vision, life, accidental death & dismemberment, disabilityinsurance, paid time off, and a 403(b) retirement plan with employer match.Vanderbilt offers tuition assistance to employees, spouses and dependentchildren. Also, after five years of service, Vanderbilt will pay up to 55% ofthe tuition for up to three dependent children to earn a bachelor'sdegree. Learn more about Vanderbilt's benefits at VU Benefits Overview
About Vanderbilt University:
Vanderbiltis a renowned private institution founded in 1873 located a little more than amile from downtown Nashville, TN. The university's students, faculty, staff andvisitors frequently cite Nashville as one of the perks of Vanderbilt. VU is aplace where your expertise will be valued, your knowledge expanded and yourabilities challenged. It is a place where your diversity is sought andcelebrated. It is a place where employees know they are part of something thatis bigger than themselves, take exceptional pride in their work and neversettle for what was good enough yesterday.
Internal Number: 1802068
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.