Advertised Summary Job Description: The incumbent reports to the Associate Dean for Administration.
Working with the senior financial team, exercises comprehensive oversight on expenditures in SIPA with specific responsibility for student group accounts.
Creates and modifies projects, budgets and chartstrings, and performs general ledger transactions and ITFs as needed.
Assists in exercising comprehensive oversight on approximately $12M in OTPS spending on SIPA accounts. Monitors and reconciles SIPA chartstrings. Prepares expense tracking reports as requested.
Analyzes and interprets non-salary financial policies and procedures for the faculty, students and administration of the School. Advises and assists with overdraft prevention and elimination, and compliance with Internal audit, IRS, government and private agency regulations on financial disbursements, etc.
Oversees financial resources and uses for approximately 50 student groups. Acts as SIPA's liaison with the Provost's Office, and other University and non-University entities in securing and monitoring funding for student groups. Conducts semi-annual orientation sessions for and advises student group leaders on financial policies and updates the Student Group Handbook. Works closely with group leaders in the allocation and disbursement of over $175,000 in student group revenue.
Assists with the financial oversight on all grants in SIPA.
Directs the University Purchasing process for SIPA and advises other staff on CU Purchasing policy and procedure.
Working closely with the SIPA Finance Team, assists in preparing SIPA's $80M annual budget.
Serves as SIPA's lead liaison for the Purchasing and Travel and Meeting Card programs at SIPA. Interacts with University Purchasing, Vendors, and SIPA's p-card holders to process purchases on behalf of SIPA. Further responsibilities include monitoring and approving transactions by the other SIPA P-card holders to ensure compliance with University policy.
Assists with the preparation of financial reports and assists with special projects as requested by the Associate Dean or the Executive Director.
Has DAF signature authority for SIPA Accounts Payable transactions up to $10,000.
Supervises a fulltime support staff employee. Trains and supervises hourly student and non-student employees as needed.
General Minimum Qualifications: Bachelor's degree or equivalent and at least three years of full-time professional experience in financial administration in higher education or similarly complex organizational setting required.
Additional Specific Minimum Qualifications: Prior supervisory experience required. Excellent verbal and written communication, interpersonal and organizational skills essential. Must be proficient in the use of computers, including spreadsheets and database programs. Must be customer service oriented, a team player and self-starter.
Preferred Qualifications: A Master's degree in a related field, such as higher education administration or financial administration preferred. Familiarity with Columbia University's accounting system, or a similar system, a plus.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_173335
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.