OVPR’s Human Resources (HR) shared services Generalists collectively provide a full range of HR services and support to unit leaders, supervisors, and employees within OVPR’s administrative and academic units. This OVPR HR Generalist position plays a primary role in integration, alignment, and consistency among a distributive HR services environment of HR personnel who together ensure a standardized approach to human resource strategy, policy, procedures, and practices. While they will specialize in certain aspects of the HR lifecycle, OVPR shared services Generalist positions will be required to back-up other HR Generalist positions as needed when volume, absences, or special projects warrant the need. This position will specialize in recruitment administration, employee relations, time and absence, benefits, compensation, HRMS data integrity and employee leaves/exits.
35% Recruitment and Employee Relations • Partners with OVPR unit recruiter, finance director, and hiring manager positions during the hiring process for all employee group positions to discuss appropriate employment system, compensation, benefits, and employment-related policies and procedures. • Back-up OVPR unit recruiter and hiring manager during planned absences ensuring recruitment procedures are followed and the hiring process isn’t impeded. Partners with OHR central recruiter on system issues and our OHR Employee Relations Consultant on recruiting policy questions. • Partners with the OVPR HR Generalist(s) and hiring supervisors to update the employment system throughout the search process, ensuring salary offers maintain internal equity, coordinating background checks, and onboarding new employees. • Partner with hiring managers and communicate as primary HR contact with new employees about benefits, compensation, time/absence procedures. • Ensure units adhere to policies, rules, and procedures to mitigate risk to the institution through consistent policy application and standardization • Initiate and respond to inquiries concerning non-routine issues, conducting research, analyzing data, and problem-solving to identify potential approaches and solutions for the unit • Partner with OVPR HR Generalist(s) and OHR Employee Relations Consultant to resolve non-routine situations related to an employee departure from the University (i.e., layoffs, non-renewals, terminations, settlements) • Conducts exit interviews. Compiles and analyzes exit interview qualitative data and develops themes and reports back to HR Lead and administrators.
35% Benefits and Compensation • Partner with hiring managers and supervisors to develop offer letters and communicate as primary HR contact with new employees about benefits, compensation, time/absence procedures. • Advise unit leaders, supervisors, and employees on the administration and interpretation of all aspects of HR and employment-related policy, procedure, programs, contracts, and rules throughout the employee life cycle. This position will specialize in but not be limited to: employee group policy, leaves, compensation, payroll/finance, time and absence policy and procedures. • Coordinate the annual merit pay process and work with the HR Lead to develop the annual compensation memo on behalf of OVPR. • Ensure units adhere to policies, rules, and procedures to mitigate risk to the institution through consistent policy application and standardization • Initiate and respond to inquiries concerning non-routine issues, conducting research, analyzing data, and problem-solving to identify potential approaches and solutions for the unit
25 % HRMS (Human Resource Management System) • Ensure overall data integrity in PeopleSoft by entering, updating, and monitoring appointment data and documenting all HR processes in a timely manner (i.e., hires, visas, leaves, salary increases, retro payments, contract renewals, terminations, payroll) • Analyze, compile and present reports identified by management to help make business decisions. • Monitor deadlines for entry and approvals as Time and Absence Administrator for assigned reporting units. • Problem-solve system issues and ensure staff compliance, competency, and readiness to adequately use the system. • Initiate and respond to inquiries concerning non-routine issues and identification of potential approaches and solutions for OVPR units (i.e. system upgrade problems, future system enhancements).
5% Other Essential Functions • Back-up other OVPR Generalist(s) with performance management, job analysis, or employee engagement depending on work volume, absences or special projects. • Investigate and develop new training and policy and procedures. Implement OVPR-wide. • Serve on committees, process redesign teams, and HRMS enhancements groups to advocate for enhancements, improvements and best practices with HR process. • Provide education and training/presentations for staff that enhances the quality of the services provided by OVPR HR. • Stay abreast of University, local, state and federal policies, procedures, and regulations • Other duties as assigned.
Required BA/BS degree in Human Resources or related field or a combination of related education and professional HR work experience to equal four years. Experience with MS Office Suite.
Knowledge, Skills and Abilities Experience managing confidential matters with discretion and sensitivity. Experience working in a fast-paced, quickly evolving environment. Experience working collaboratively with all levels and types of positions within an organization. Demonstrated strong written and verbal communication skills. Demonstrated ability to build credibility and trust and develop and maintain strong relationships in a highly collaborative environment. Demonstrated skill in interpreting application of policies, rules and contracts with proven ability to balance multiple conflicting opinions in order to make a recommendation for a solution. Demonstrated prioritization, problem solving and decision making skills. Demonstrated ability to work in a self-directed manner with moderate supervision, completing assignments accurately and on time.
Preferred Experience working successfully within a complex, highly matrixed environment such as higher education, non-profit or government. Knowledge of EOAA and a demonstrated commitment to advance a diverse and inclusive workplace. Knowledge of FMLA policy and administration of leaves of absence. Experience advising supervisors on policy and procedure. Experience with PeopleSoft - particularly in an entry and audit role. Experience with University of Minnesota policies and procedures. Demonstrated working knowledge of employee relations, employment law, compensation and employee engagement. Experience supporting HR in a unionized environment.
Internal Number: 327917
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.