Job Requisition Number: 26111. The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 15 HHMI professors); 150 postdocs and other research positions; 375 graduate students; 80 department staff members; and 8 recharge centers. Financial resources include approximately $51M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $46M other fund sources. The department has 1,800 declared undergraduate majors (the largest majors on the Berkeley campus) and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in seven buildings located in three widely separated parts of the campus.
This position resides within the Biological Divisional Services (BDS) and reports to the Procurement Manager who is responsible for the oversight and management of the stockroom functions for the Departments of Molecular and Cell Biology and Integrative Biology at three locations ( LSA, LKS and Barker Hall). The primary responsibilities of this position include: departmental receiving and delivery, stockroom receiving and restocking, customer service, mail delivery, inventory, and keeping the stockroom clean and orderly. This position also provides backup to department operation as needed.
Receiving and delivery, mailroom, general housekeeping
•Serve as primary receiving and distribution contact for BDS and various recharge units. Communicate issues and coordinate receiving services with campus central receiving, Lawrence Berkeley National Lab, Helen Wills Neuroscience, EH&S, the College of Chemistry, Plant & Microbial Biology, various vendors and shipping companies to ensure the proper receipt of supplies and equipment, the timely delivery of live animals or biological materials through a shared loading dock facility. •Inspect and verify condition and quantity of received items; maintain accurate manual and computerized record of received items and receiving activities. Note discrepancies, damages and backorders. Match incoming shipment packing slips with purchase orders; log the status of the receipt into the BDS receiving/purchasing system. Forward documentation to Financial Services for voucher approval in BFS. •Use department vehicle deliver shipments to campus locations, the same day that they are received, obtain necessary signatures upon delivery. •Deliver intradepartmental mail, US mail, and special orders to various locations on campus using the battery powered vehicle.
Storekeeping and other assignments
•Assist customers in the locating and checking out of items in the stockroom; receive goods for the stockroom in the same manner and procedures specified for the general receiving duties. Produce accurate barcodes for incoming items, stock appropriately •Inspect current items and restock as necessary; enter data into computerized inventory system (POSIM: Point of Sales and Inventory Management System) •Conduct annual physical inventory of the stockroom •Assist with purchasing tasks such as placing orders, data entry, approving invoices, and month end procedures. •Conduct daily cycle counts of merchandise, research discrepancies, maintain organized files of reports for reference •Input and maintain customer accounts •Serve as primary contact for the copiers in 4 buildings; replenish paper supplies and ink cartridges, perform routine maintenance, call for service. •Serve as primary contact for the maintenance of Departmental electric vehicles; check tire pressure and re-inflate as needed, facilitate necessary repairs.
Prepare items for shipping and process returns; general housekeeping
•Process items for shipping or returning through UPS, ensuring the packages are being sent to the appropriate vendors or addresses •Return shipping containers for recycling, via the post office, to the appropriate vendors •Keep the receiving area and loading dock clean and orderly to maintain a safe working environment; promote operational efficiency and safe practices
Other duties as assigned•Good oral/written English communication skills •Attention to detail and ability to perform mathematical calculations •Accuracy in data entry and ability to keep detailed, accurate records and maintain filing systems •Excellent customer service skills in high demand situations •Ability to interface and work with students, staff, faculty, drivers and vendors. •Ability to manually lift and move items up to 75 lbs. •Computer proficiency in Word and Excel •High School diploma or equivalent combination of training/experience This position is governed by the terms and conditions in the agreement for the Service Unit (SX) between the University of California and the American Federation of State, County and Municipal Employees (AFSCME). The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/sx/index.html
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.