Position Overview: The Assistant to the University Librarian/Dean of Libraries provides critical coordination responsibilities for the office of the University Librarian/Dean of Libraries and direct support for this senior leadership position. This position provides support to the Libraries executive group, represents the University Librarian/Dean’s office in key University and Libraries’ contexts, and services as a critical point of contact for administrative inquiries.
Responsibilities: Support for University Librarian/Dean: 50% • Lead and coordinate planning of the University Librarian/Dean’s time and commitments to include calendar management, travel arrangements, agenda development, facilitating communication, and developing administrative processes to ensure maximum efficiency. • Develop and maintain effective working relationships internal and external to the Libraries, including University and collegiate leadership and state agencies. • Prepare correspondence, summaries, data analysis, documentation for internal and external stakeholders including donors. • Coordinate University Librarian/Dean’s development activities, including campaign committee and Friends of Libraries Board. • Prepare presentations and media for Libraries, campus and external audiences. • Coordinate the communication, monitoring, and implementation of the Libraries’ governance processes.
Coordinate Administrative Activities of University Librarian/Dean’s Office: 30% • Supervise University Libraries main office receptionist and coordinate support of administrative office. • Plan and support key administrative and committee meetings to include tracking, monitoring actions/follow up/progress; prepare agendas, identify relevant briefing materials to include related academic and administrative policies, and ensure documentation of activity. • Monitor events planning and review issues associated with policy, schedules, and coordination among administrative units. • Manage and monitor budgets of the University Librarian/Dean’s Office.
Oversee Internal Communications and Documentation: 20% • Communicate and document relevant office policies and procedures. • Make decisions about the inclusion of administrative records and history for University Archives; manage and oversee the organizational digital archive, the official records of the Libraries. • Manage administrative presence in the Libraries public web space and staff web, in collaboration with Libraries Communications Office. • Creates protocols, policies and procedures for internal communications’ channels.
Required Qualifications: • BA/BS plus at least 4 years of experience or a combination of related education and work experience to equal eight years • Demonstrated ability to balance competing demands, prioritize, and anticipate needs in support of senior administrator • Strong competency with technology including Microsoft Office, Google Suite, and database programs. • Excellent communication and interpersonal skills • Ability to proactively make independent, professional decisions based on accumulated knowledge of position responsibilities • Proven track record of developing effective partnerships across disparate groups to organize and facilitate decisions and ensure implementation. • Demonstrated judgment and diplomacy working with diverse groups to address complex issues • Experience working with large, complex organizational structures
Preferred Qualifications: • Experience in higher education or library environment. • Experience working with and on behalf of senior academic leadership • Advanced technology skills to include online research, data manipulation and analysis, creating presentations • Demonstrated experience in creating and preparing reports and documentation • Versed in analyzing and presenting data/statistics
Internal Number: 328095
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.