Under the leadership of Terrie and Bradley Bloom Artistic Director Diane Paulus and Executive Producer Diane Borger, the American Repertory Theater is poised to raise significant funds to support the vision of the Artistic Director and the A.R.T.'s productions, while enhancing the cultural climate of the community, and creating a model for American theaters. With this visibility and energy, the Associate Director of Institutional Giving will join a Development Department that is designed to capitalize on an evolving model of arts philanthropy.
Reporting to the Chief Development Officer, the Associate Director of Institutional Giving is the lead grant writer and grants manager for all funding proposals submitted to the American Repertory Theater. The Associate Director develops and executes the annual strategic plan to secure, maintain, and grow foundation and government giving. Duties include but are not limited to: creating and writing proposals, applications and letters of inquiry to national, regional and local foundations and federal, state and city government agencies; conducting research into current, past, and prospective funders; cultivating and stewarding relationships with representatives of foundation & government funders; and raising approximately $1 million annually through foundation and government sources towards the Development Department's overall contributed revenue goal
Specific Job Functions
Research, write, edit and submit proposals, applications, and letters of inquiry to national, regional and local foundations, and federal, state, and city government agencies. Conduct research into current, past, and prospective funders, and submit reports and documentation to funders. When applicable, focus on submitting applications that request larger, multi-year gifts.
Create and manage a calendar of foundation and government grant deadlines, including lapsed funders, renewals, and new prospects.
Manage a comprehensive database on active funders, prospects and researched sources. Additionally, update and maintain paper files and records in Tessitura; maintain online files of grant support materials (IRS nonprofit letter, audits, 990 forms, organization history, letters of support, press, marketing materials, etc.).
Proactively steward and cultivate current and prospective funders through prompt acknowledgments, meetings, facilitating individual ticket service, seating at Opening Nights and other events, informing funders of relevant events (student performances, etc.), events, written materials, and regular correspondence.
Compile and prepare income and expense projections, status reports, and prospect lists for cabinet management, board of trustees, and board of advisors.
Collaborate and coordinate with Development Department colleagues, especially at director level, in the cultivation of shared prospects.
When appropriate, and with their executive assistant, coordinate visits by Artistic Director and Executive Producer to national foundations.
Participate in A.R.T.'s member and special events.
Participate in several annual Development Committee meetings.
Research private and public funding sources for all types of programming (e.g., general operations, productions, education programs, presenting series, capital campaign and special projects), as well as general subject matter relevant to grant proposals (e.g., arts in community, community and economic development, arts education, cultural tourism, historic preservation, etc.)
Collaborate with members of the business and administration office, education and artistic departments, senior management, production department, and others as needed to create effective, persuasive proposals and applications.
Provide development fellow with insight into the proposal writing and grant management process. Coach fellow on the process of completion of prospect research and proposal development.
Ability to travel and work evenings and weekends required.
There is a similar position posted as an Assistant Director of Institutional Giving (47898BR) that requires 3 years experience. Please apply for that position if you have 3 years experience.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Bachelor's Degree in Arts Management/Administration, Theater, Communications, English/Creative Writing, Public Administration, or Journalism
Five years of related experience
Excellent writing skills
Must be detail oriented and organized
Proficient in Microsoft Office and Outlook Email
Experience with CRM database preferred, but not required
Ability to manage a grant from proposal formulation through final report
Ability to translate technical information—specific to theater or theater arts education—into easily understandable language for outside audiences
Ability to strategically match A.R.T.'s programming with funder priorities
Ability to gather information through interviews in order to easily grasp the concept of a project or program and its purpose within the organization's mission
Ability to write on behalf of the Terrie and Bradley Bloom Artistic Director and Executive Producer
Ability to review and understand program and general operation budgets
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47899BR
About Harvard University American Repertory Theater
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.