The Senior Associate Secretary will serve as a member of the senior team of the Office of the Governing Boards, with special responsibility for advancing the work of the University's Board of Overseers, its standing committees, and the visitation process directed by the Board.
Reporting to the Vice President and Secretary of the University, and working closely with colleagues, the Senior Associate Secretary will play a central role in integrating the agendas and meetings of the Board of Overseers, which meets five times annually. He or she will also serve as principal staff to several of the Board's standing committees.
In addition, the Senior Associate Secretary will support and coordinate the activities of the Board of Overseers' wide array of visiting committees to various Harvard schools and departments, will serve as principal staff to a number of those visiting committees, and will assure the continuing development and implementation of sound guidelines for the visitation process. The visitation process, entailing periodic reviews conducted by committees with relevant expertise, aims to provide informed, objective, and candid assessments of the University's various schools and departments and constructive advice on their future direction and development.
Besides his or her core duties in relation to the Board of Overseers and the visitation process, the Senior Associate Secretary will partner with colleagues within and beyond the Office of the Governing Boards to fulfill the Office's broader responsibilities, including participating in initiatives to integrate the work of the two governing boards and their committees, to build working relations with key colleagues in other Harvard offices, and to enhance the use of technology, streamline processes, and adapt work flow to changing circumstances.
Specific responsibilities, under the direction of the Vice President and Secretary, are expected to include the following:
manage planning and implementation related to a range of meetings and activities carried out by the Board of Overseers and its standing committees;
manage planning and implementation of the activities of visiting committees to schools, departments, and other units;
advance the continuing development and implementation of guidelines for sound visitation practices, and the periodic review of those guidelines and practices;
engage colleagues within the Faculty of Arts and Sciences, the Schools, and beyond to support the smooth and constructive functioning of the visitation process and to help such reviews better inform internal planning processes;
facilitate the engagement of members of the Board of Overseers with key senior leaders as well as other key groups within the University community;
serve as principal staff to selected standing committees of the Board of Overseers and for a subset of the visiting committees to schools, departments, and other units;
manage a team of four staff members engaged principally with the work of the Board of Overseers and the visitation process;
participate in processes involving the nomination, election, and orientation of members of the Board of Overseers;
assure appropriate communications about the nature and work of the Board of Overseers;
serve as a member of the senior staff group responsible for overall planning, integration, and constructive evolution of the work of the governing boards;
assume additional responsibilities consistent with the changing needs of the Office of the Governing Boards and the particular interests and capacities of the Senior Associate Secretary.
Requires periodic evening and weekend work, including regularly scheduled meetings of the Board.
Salary Grade: 059
Union: 00 - Non Union, Exempt or Temporary
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Bachelor's degree and at least eight years of progressively responsible professional experience in an academic or similar setting required.
Advanced degree preferred, as is experience supervising others, managing work plans and schedules, and playing an important role in initiatives to modernize and enhance office practices.
Intellectual and institutional knowledge combined with adaptability to respond to the challenges and complexity of a leading research university. Experience in academic administration, impeccable attention to detail, and superior oral and written communication skills, including ability to draft minutes, memoranda, and reports. Capacity to relate well both to members of boards and visiting committees and to a wide range of internal colleagues, and to foster a spirit of common enterprise. Ability to work independently, to take initiative, to set goals, priorities, and timetables, and organize and motivate groups to accomplish discrete tasks. Highest level of discretion and diplomacy are essential, as are collegiality and flexibility to manage sensitive and complex issues of governance.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47937BR
About Harvard University Administration
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.