REPORTS TO: Medical Director, Radiation Oncologists & Executive Director
SUPERVISES: Staff Physicists and Dosimetrists
The Chief Medical Physicist ensures precise and accurate treatment plans, dosage calculations, performs quality assurance activities related to radiation therapy, provides the standard of practice required by regulatory agencies. Provide back-up dosimetry support.
The Chief Medical Physicist also acts as the Radiation Safety Office (RSO) who is the principal technical resource to TCCOH on radiation safety. The RSO is involves with developing, implementing, and monitoring safety programs and policies to ensure compliance with federal, state, and local environmental, health and safety regulations, and ensure a safe workplace. This includes hazardous materials control, emergency preparedness, radiological safety, accident prevention, and other TCCOH programs, policies and procedures.
ESSENTIAL JOB FUNCTIONS:
Provides leadership and supervises staff physicist(s) and dosimetrists collaboratively with Administrative/Operations Manager. Supervisory activities include recruiting, hiring, scheduling, training, performance evaluation, promotion, counseling, discipline and discharge in accordance with the organization’s policies and applicable legal guidelines.
Promotes a positive working relationship with and among staff to ensure that staff performs their responsibilities in a manner that fosters superior customer service.
Protection of the patient and other from potentially harmful or excessive radiation.
Establishment of adequate protocols to ensure accurate patient dosimetry, including production, maintenance and supervision of physics calculations for patient treatments (i.e., weekly chart checks, physics consults, calculations, etc.)
The advancement of procedures necessary to ensure image quality.
Development, implementation and directing of all Quality Assurance (i.e. ACRO accreditation, SHPDA, ACR accreditation, etc.) and supervision of pertinent records.
Provide assistance to other health care professionals in optimizing the balance between the beneficial and deleterious effects of radiation.
Radiation equipment acceptance.
Radiation equipment (Initial and Maintenance) calibration.
Radiation equipment maintenance supervision.
Spare parts inventory
Maintenance record keeping
Scheduling of PMIs and repairs
Production, maintenance and supervision of all computer bases operations (i.e., Record and verify system, charge capture system, etc.)
Production, maintenance and supervision of all Computerized Treatment Planning for Brachytherapy and Teletherapy.
Production, maintenance and supervision of all custom treatment devices (i.e., Immobilization devices bite blocks, head and neck masks, etc.)
Clinical Trials involving radiation therapy; under the supervision of the Director of Research.
Develops, implements, monitors and evaluates policies and procedures for radiation treatment and simulations, radiation safety and quality assurance.
Works collaboratively with medical, technical and administrative staff to ensure the delivery of quality services and to ensure that all applicable regulatory, safety and legal requirements are met.
Communicates with Director on a regular basis concerning operational (staffing, equipment), safety, regulatory and other issues with the potential of having adverse affects on operations.
Complies with HIPAA regulations as they apply to job; protects patient confidentiality.
May be required to perform duties of a medical dosimetrist when staffing requires.
Knowledge of computer radiation simulation programs.
Knowledge of accreditation and certification requirements and standards.
Knowledge of radiation safety procedures, standards and protocols.
Knowledge of medical equipment and instruments to train staff and administer patient care.
Skill in identifying problems and recommending solutions.
Skill in preparing and maintaining records, writing reports and procedures.
Skill in developing and maintaining a department quality assurance program and quality control standards.
Skill in establishing and maintaining effective working relationships with patients, physicians, staff, and the public.
Ability to react calmly and effectively in emergency situations.
Ability to interpret, adapt, and apply guidelines and procedures.
Ability to communicate effectively in person, over the phone, in writing and by computer.
Radiation Safety Officer
ESSENTIAL JOB FUNCTIONS:
Perform quarterly inspection of facilities, operation, and procedures at The Cancer Center of Hawaii (Liliha) to insure TCCOH is in compliance with its license conditions, Title 10 and 49 of the Code of Federal Regulations, Title 11 Chapter 45 of the Hawaii Administrative Rules, and all changes and amendments thereto.
Perform semiannual inspection of facilities, operation, and procedures at The Cancer Center of Hawaii (Leeward) to insure TCCOH is in compliance with its license conditions and Title 11 Chapter 45 of the Hawaii Administrative Rules, and all changes and amendments thereto.
Perform quarterly inspection of facilities, operation, and procedures related to brachytherapy at Surgicare of Hawaii, to insure TCCOH is in compliance with its license conditions, Title 10 and 49 of the Code of Federal Regulations, and all changes and amendments thereto.
Furnish consulting services when requested by TCCOH on all aspects of radiation protection.
Review Policy and Procedures Manual on an annual basis.
Update existing Radiation Safety Manual as necessary.
Prepare training materials for and provide two annual training sessions for personnel.
Send out and ensure that the calibration of portable survey instruments are done once a year or every other year depending on the instruments
Prepare license amendment applications and necessary follow-up correspondence for the Nuclear Regulatory Commission.
Attend Radiation Safety Committee meetings as necessary.
Prepare a quarterly ALARA report for the Radiation Safety Committee and Radiation Safety Officer of occupational exposures for all radiation workers from dosimetry reports.
Advises the Radiation Safety Committee regarding the applicability of regulation changes and updates to TCCOH’s operation.
In an emergency situation, provide on-site health physics support for decontamination of contaminated areas and surveys for free release.
Investigate overexposures, accidents, spills, losses, thefts, unauthorized receipts, uses, transfers, disposals, misadministration, and other deviations from approved radiation safety practice and implement corrective actions as necessary.
Establish, collect in one binder or file, and implement written policy and procedures for:
Authorizing the purchase of byproduct material;
Receiving and opening packages of byproduct material;
Storing byproduct material;
Keeping an inventory record of byproduct material;
Using byproduct material safely;
Taking emergency action if control of byproduct material is lost;
Performing periodic radiation surveys;
Performing checks of survey instruments and other safety equipment;
Disposing of byproduct material;
Training personnel who work in or frequent areas where byproduct material is used or stored;
Keeping a copy of all records and reports required by the Commission regulations, a copy of these regulations, a copy of each licensing request and license and amendments; and the written policy and procedures required by the regulations.
Manage the safety program and update yearly.
Establish personnel exposure investigational levels that, when exceeded. Will initiate a prompt investigation by the Radiation Safety Officer of the cause of the exposure and a consideration of actions that might be taken to reduce the probability of recurrence;
Assist the Radiation Safety Committee in the performance of its duties.
MARGINAL JOB FUNCTIONS
Performs other duties/special projects as needed.
Not substantially subjected to adverse environmental conditions. Exposure to radiation, body fluids, communicable diseases, mechanical/electrical units, fumes and dust.
Occasional: kneeling, squatting, twisting body, finger dexterity, reaching at and below shoulder level, lifting and positioning patients; lifting usual weight of 5 to 30 pounds; pushing/pulling 10 pounds; reaching above shoulder level; repetitive arm/hand motions, stopping/bending, gripping of an object.
Varian ARIA 15.5, Eclipse planning system, 2 Varian TrueBeams, Varian RPM gating, OSMS, Varian 21EX, GE LightSpeed CT and a Philips Brilliance Big Bore CT, Varian GammaMed Plus ix HDR, MIM (Maestro and Symphony)
Requires evening and weekend hours.
Education/Certification and Licensure:
Masters or PhD in Physics (or Medical Physics)
Board Certified by the American Board of Radiology: Radiation Oncology Physics
ABR Certification in Therapeutic Radiological Physics
Five (5) years minimum experience in Medical Health Physics
The Cancer Center of Hawaii is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ancestry, sex (including gender identity or expression), sexual orientation, age, disability, genetic information, marital status, arrest and court record, credit history, domestic or sexual violence victim status, veteran/military status or any other protected categories in accordance with state and federal laws.
About Cancer Center of Hawaii
Founded in 2009, The Cancer Center of Hawaii is the only free-standing radiation cancer treatment center with two advanced facilities on Oahu: Liliha in Honolulu and Pali Momi in Aiea. Here, cancer treatment services are delivered by experienced and caring cancer specialists who offer guidance and excellence in cancer care. We treat each patient as if they are a part of our own family and offer support, hope and education throughout the process of fighting cancer. Our expert cancer physician team develops tailored treatment plans for each patient based on factors like type of cancer, stage, lifestyle needs and overall health. And our convenient locations ensure patients, their families and loved ones can access outstanding, advanced services close to home.