The Institutional Animal Care and Use Committee (IACUC) Specialist works under the direction of the Assistant Director in the day-to-day management of Brown's animal care and use program. He/she independently reviews animal care and use protocols, interacting closely with Principal Investigator (PIs), IACUC members and veterinarians to ensure regulatory and policy requirements are followed. The IACUC Specialist designs and conducts outreach and education programs for PIs, laboratory managers, and other research team members to improve protocol submission quality and facilitate expeditious reviews and approvals. The IACUC Specialist will take the lead in organizing and implementing the semiannual program review and facility inspection process. He/she will draft letters to external regulatory agencies regarding noncompliance incidents and will contribute to writing required regulatory reports to outside bodies (USDA, AAALAC, USDA). The IACUC Specialist will write policies for review and approval by the IACUC and maintain and expand the content and resources available on the IACUC website. He/she will keep apprised of regulatory changes and recommend ways to reduce administrative burden and increase efficiency. The IACUC Specialist will be the resident systems expert for the electronic protocol submission and review system used by PIs/researcher staff, the IACUC, ORI and Animal Care, and will conduct training related to use of the system.
Conduct of Animal Research Protocol Review
1) Conducts in-depth technical pre-reviews of submitted research protocols and works with investigators and their support staff to develop complete, accurate protocols that comply with institutional policy and governing regulations. 2) Develops and implements outreach and education programs for faculty and staff submitting animal research protocols; meets individually with researchers as needed to provide hands-on guidance with protocol development and navigation of the electronic submission system 3) Works directly with the IACUC Chair, IACUC members and Animal Care staff to ensure timely review and approval of new protocols, amendments, annual reviews, and de-novo reviews. 4) Key, hands on contributor to the development and integration process during the Universityâ™s transition to an electronic database system through which protocol submissions will be routed, IACUC reviewers will review protocols, and overall protocol tracking will be conducted.
Management of Semiannual Program Review & Facility inspection process
1) Develops written guidance and instruction for laboratories regarding the semiannual program review and facility inspection process 2) Engages key constituents in Animal Care, the IACUC, EHS, etc. to design the semiannual program review and facility inspection schedule and approach, refining over time as needed to maximize efficiency and reduce burden 3) Actively participates in the conduct of facility inspections and records any instances of noncompliance and/or deficiencies and notes areas for follow-up 4) Communicates deficiencies to investigators and supports laboratories and other parties (e.g., Animal Care) with achieving compliance by the assigned deadlines 5) Presents deficiencies to the IACUC and drafts noncompliance reports coming out of the inspection to external regulatory agencies 6) Drafts required report(s) to the Institutional Official (Vice President for Research) regarding the outcome of semiannual program reviews and facility inspections
Outreach & Education Management
1) Designs and conducts outreach and education programs for PIs, laboratory managers, and other research team members to improve protocol submission quality and facilitate expeditious reviews and approvals. 2) Drafts policies for IACUC approval to increase transparency regarding regulatory requirements and IACUC expectations and promote researcher compliance; conducts gap analyses to determine which policies / guidance documents to prioritize, including identifying gaps that arise as a result of evolving regulations 3) Communicates policies to investigators and research teams, including updating website content and other resources materials to facilitate compliance 4) Collaborates with the Quality Assurance / Quality Improvement Administrator in Post-Approval Monitoring reviews conducted to evaluate compliance with new policies and changing regulations
1) Attends all IACUC meetings; records notes resulting from IACUC discussion to inform required revisions to protocols and policies; anticipates needs of the IACUC, IACUC Chair, and Attending Veterinarian by reviewing agenda items for upcoming meetings and researching / summarizing relevant background information to facilitate discussion and inform decision-making. 2) Proactively plans for and coordinates standing and ad hoc meetings and events. Researches and proposes venues, food/beverage options, and room and equipment to support meeting / event objectives. Estimates and tracks related costs and ensure events remain within budget. Reviews associated contracts for accuracy. 3) Produces weekly reports of protocols under review and status of reviews; identifies any areas of concern for the IACUC Manager/Director's attention and offers solutions; runs targeted reports at the request of the ORI Director and QA/QI Administrator to facilitate regulatory compliance and reporting, assist the office with tracking protocol turnaround times, and otherwise generate data and statistics for quality assurance and quality improvement initiatives. 4) Ensures that protocol-related calendar reminders are disseminated to investigators/supporting administrators to ensure that protocols are renewed prior to expiration and required training is completed on time.
â¢ Determines if submitted protocols are in compliance with regulations and University policy; â¢ Determines if required regulatory reports contain all requisite information; â¢ Develops educational materials related to submission systems, new processes, and new policies; disseminates policy change information and new resources to appropriate audiences; â¢ Serves as a subject matter resource for faculty and support staff as well as peer institutions calling / emailing with regulatory or procedural questions regarding animal research â¢ Manages all content on IACUC website and updates information â¢ Schedules committee and other related meetings to accommodate the needs of the Animal Care and Use Program â¢ Determines when and what to provide for background information during the course of committee meetings (e.g., regulatory or other background information), in order to facilitate discussion of a protocol or other decision-making.
â¢ The IACUC office manages over 100 active animal subject research protocols with an increasingly complex portfolio of sponsors and resulting regulatory requirements (e.g., for Department of Defense research); â¢ Interacts with upwards of 70 laboratories (plus hospital-based researchers), the Attending Veterinarian, and other Animal Care staff to ensure that animal research at Brown complies with governing regulations; â¢ Manages and delivers outreach and education regarding animal subjects research compliance reaching over 200 researchers and staff annually
Bachelor's degree/Degree in a scientific field and/or public policy; research experience desirable.
2-4 years of related administrative experience or the equivalent combination of education and experience/Prior relevant experience (in animal research, animal technician, sponsored projects administration) preferred. Scientific experience and CPIA certification desirable.
Proficiency in working with electronic databases and tracking systems â¢ Demonstrated knowledge of the Guide for the Care and Use of Laboratory Animals, PHS Policy on Humane care and Use of Laboratory Animals, USDA AWA and Animal Welfare Regulations, and the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) â¢ Strong organizational, multi-tasking, and time management skills. Must be detail-oriented. Initiative and judgment to independently problem solve and prioritize. â¢ Ability to independently develop and implement short and long term goals and also work as a member of a team. â¢ Demonstrated ability to research, analyze and summarize complex information. Demonstrated facility with interpreting regulations.
â¢ Experience working with highly sensitive and/or confidential information.
â¢ If not already a Certified Professional IACUC Administrator (CPIA), the IACUC Specialist will be expected to obtain CPIA certification within 1-2 years of hire. â¢ There is potential for harassing phone calls by individuals / organizations that oppose the use of animal in research. It is of paramount importance that the University remains diligent in its responsibility to comply with regulations governing the use of animals in research and ensures the health and welfare of the animals at Brown. This position is instrumental in providing the knowledge, training and general understanding and appreciation of Brownâ™s policies and procedures and federal regulations that govern animal research.
â¢ Customer-service focused approach with strong interpersonal skills. Confident public speaker. Highly effective oral and written communication skills necessary.
Background check requirements - criminal and education
Recruiting Start Date:
Job Posting Title:
Office of Research Integrity
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ152112
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.