Job Requisition Number: 26198. Berkeley is host to more than 2,500 visitors from other universities, colleges, research laboratories, and government agencies who conduct research using University facilities. The Visiting Researcher Scholar and Postdoc Affairs (VSPA) Program was established to accommodate scholars with a Ph.D. or equivalent degree to pursue their research and professional interests on the Berkeley campus.
•Manages, plans and administers the day to day operations of the VSPA Office. Administrative operations include budgetary financial management and human resources and some of the following functions: IT, facilities, scholar support services, space logistics, and manages equipment needs. •Coordinates efforts with a variety of external and internal contacts; researches organizational structures, policies and procedures and summarizes best practices in field as they relate to the campus VSPA programs and operations. •In collaboration with the VSPA Director, develops proposals and recommendations to guide and support a broader strategic direction for the organization. Performs ad hoc analytical studies on wide variety of policies, programs, procedures and issues which are complex in nature and keeps an agile response to changing internal and external needs •Prepares directives, regulations and other instructions for issuance to departments, postdocs and the visiting scholar/student researcher community. Coordinates implementation with departments that cross organizational lines as needed. Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents. •Researches and analyzes processes, procedures, policies and organizational structures in order to develop and/or implement changes and to provide consultative services regarding general management to department administrators, reporting up to VSPA Director on trends and issues that affect affiliates and departments as well as campus environment. •Supervises temporary and student employees.•Bachelor’s degree in related area and/or equivalent experience/training •Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management. •Thorough knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees. •Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. •Knowledge of common University-specific computer application programs. •Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. •Strong skills in short term planning, analysis and problem-solving and customer service.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.