The Taubman Center for State and Local Government has an immediate opening for a Financial Associate. Reporting to the Associate Director for Finance and Administration, the successful candidate will perform a range of financial and administrative duties. The position will interact closely with, faculty, staff and research fellows, and must have excellent verbal communication, organizational skills and writing abilities, as well as the ability to work well on a team in a fast-paced environment.
The Associate will support the Associate Director for Finance and Administration on a variety of important tasks. These will include to ensure all purchases, reimbursements, vendor payments, and other transactions are coded to proper funds and object codes. The Associate will prepare financial reports and review and monitor financial data. The Associate will be responsible for procurement of materials and services, expense management, guiding contracts through internal approval processes, and other administrative matters. The Associate will assist in scheduling meetings, organizing and managing records, and keeping select databases up-to-date. The Associate will process fellowship appointment paperwork, as well as student temp and research assistant hiring and student awards and stipends, including new vendor set up, obtaining W-9, facilitating Glacier, distributing checks, and fielding inquiries. The Financial Associate provides occasional logistical support for special projects and programs and assists with other clerical and operational duties as needed.
The Financial Associate will provide a range of financial and administrative support to Verify vendor and corporate cards claims and/or fellowship payments against documentations to ensure that purchases/services are properly authorized and that goods have been received or services rendered. The Associate will ensure timely processing and approval for payment of invoices and reimbursements, including:
Prepare necessary receipt and journal vouchers and ensure appropriate supporting documentation is maintained; ensure proper coding for funds and object codes;
Prepare special project budgets, in collaboration with the Associate Director for Finance and Administration, utilizing information provided by others and based on historical trends; monitor balances and conduct budget vs actual analysis;
Suggest, on an ongoing basis, improvements to the Taubman Center financial and administrative processes and maintain relevant standard operating procedures (SOPs);
Approval of travel reimbursements and serve as the focal point for
3 years of relevant experience gained through previous positions, internships, or practicums.
Bachelor's degree preferred. Experience with Harvard's financial administration software and procedures highly desirable.Understanding of Harvard University/Non-Profit Organization financial processes, chart of accounts, and supporting tools valuable. Experience with sponsored research management and compliance preferred. Thoroughness, accuracy, and agility with financial data is a prerequisite. Excellent organizational, communication, and interpersonal skills. Ability to work independently and as part of a team. Demonstrated intermediate level proficiency with Microsoft Word and Microsoft Excel.Successful candidate must be highly motivated, flexible and adaptable to change with strong organizational skills. Strong attention to detail; Excellent writing, communication and problem-solving skills; Demonstrated ability to manage regular and unexpected deadlines; Ability to independently manage time and demonstrate initiative; Proven ability to establish and maintain good working relationships with colleagues, supervisors and stakeholders (including students, faculty, Central administration, etc.). Ability to handle sensitive data with discretion, improve financial processes, and manage multiple tasks while maintaining excellent attention to detail.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47828BR
About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.