This is a contract position with the possibility of extension or career conversion.
Under close supervision of the SOM Faculty Compensation Operations Manager, the Faculty Compensation Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions:
Payroll for Faculty, Academics, and MSP Staff Physicians
SalPro Data Management & Entry
MSP Physician Contracts
Z Payment Processing
Acquires the skills to serve as a resource on faculty salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, payroll, VA, Division Administrators, division staff, and other internal/external offices. Assists in the faculty salary negotiation process, gathering and analyzing data, preparing reports, and making recommendations to DBOs and Chairs. Assists with ad hoc reporting to analyze and support decision making for use of funds. Learns to implement faculty salaries, review funding sources, perform leave reporting and all other items/issues related to faculty compensation.
Assists in the processing and tracking of Management & Senior Professional (MSP) Staff Physician contracts. Develops timelines and ensures implementation of all faculty salary processes through the fiscal year. Manages work flow and deadlines. Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency. Assists in all other duties related to faculty compensation administration as required.
A Bachelor's Degree in related area and/or equivalent experience/training.
Acquiring knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures.
Strong ability to organize workload effectively and efficiently, set priorities, to meet the job requirements in a timely, accurate fashion. Proven ability to work under continuous pressure with constant interruptions.
Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. Such as, UC Personnel Payroll System (PPS), Integrated Financial Information System (IFIS) and ServiceNow case management system.
Demonstrated knowledge and experience using information technology to include MS Office, (i.e. Word, Excel, PowerPoint OutLook, etc;) and relational databases.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Ability to recognize and analyze salary history trends in order to make recommendations.
Demonstrated skills to communicate effectively, both verbally and in writing.
Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges. RECEPTIVENESS: Ability to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind. ACCURACY: Independently produces work and provides information that is consistently without error. TIMELINESS: Delivers services in a time frame that meet or exceed expectation.
Employment is subject to a criminal background check.
Must travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.