Executive Assistant, Engineering Research Accelerator-2011367
The Engineering Research Accelerator within the College of Engineering is in search of a highly motivated professional who enjoys taking initiative, excels at multi-tasking and is eager to join our team. In this role, you will be responsible for the direct support of the Associate Dean of Research (ADR) (75%) and the Chief Partnership Officer (CPO) (25%). You will frequently be the initial point of contact and the liaison for the ADR and CPO visitors, which often includes high level constituents, as well as all levels of university and government affiliations.
Your primary responsibilities include:
Extensive calendar management, which includes ensuring that the ADR and CPO are well prepared for upcoming on/off campus meetings by providing agendas, itineraries, slides, directions, and any prepared materials prior to these meetings;
Work with the ADR and CPO to ensure that any action items resulting from these meetings/travel are handled in a timely manner. This may include expense report processing, scheduling additional meetings, sending minutes, and providing reminders;
Initiate agenda preparation, compile data, take and distribute meeting minutes, prepare expense reports, make travel arrangements, some purchasing, as well as slide preparation;
Handle sensitive information which require maintaining strict confidentiality and discretion.
Ideally, you will already have knowledge of the Carnegie Mellon campus and its policies and procedures. This nonexempt position will report directly to the Director of Finance & Operations. We are looking for someone with a professional demeanor. Normal working hours will be Mon-Fri, 8:30-5pm with occasional overtime as requested.
Associate's degree required
At least 5+ years of administrative support experience
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.