The West Virginia University Mary Babb Randolph Cancer Center is seeking applications for a Program Assistant I. This position is responsible for performing a variety of complex secretarial duties and incidental administrative support duties for the Department of Cancer Prevention and Control, Mary Babb Randolph Cancer Center, WVU and the Bonnie Wells Wilson Mobile Mammography Program.
In order to be successful in this position, the ideal candidate will:
Contacts patients that are scheduled for mobile screening services to complete pre-registration.
Enters patient information in WVUH's EPIC system.
Prepares weekly schedules and provides the completed pre-registration paperwork to mobile screening staff prior to the screening visit.
Maintains an internal spreadsheet and log of requested films.
Calls sites and/or patients to make sure they received necessary follow-up and the results.
Assists supervisor with filing and tracking of paperwork related to special projects, collaborations, and clinical trials conducted on a mobile screening unit.
Assist mobile screening Outreach Coordinator and Community Liaison in communication with partner sites.
Manages the day-to-day operations of Cancer Prevention and Control (CPC) Department.
Assists the Administrative Associate in preparing, recording, reconciling, monitoring, and maintaining fiscal records for CPC programs and projects
Prepares requisitions, procurement card purchases, and vouchers for payment.
Develops, writes, and implements internal office policies and procedures to cover mail, filing systems, record keeping, and fiscal management.
Provides functional guidance and training to work studies and student workers who perform routing clerical duties.
Pay Grade: 12
Associate degree in accounting, secretarial science, office administration, or related field
Six (6) months of directly related to responsibilities; or an equivalent combination of education and experience.
Thorough knowledge of office methods, procedures, practices, and protocol
Demonstrated ability to acquire a working knowledge of the institution's policies and procedures pertaining to purchasing, personnel, and budgetary matters, and be able to communicate both orally and in writing, this information to others.
Ability to acquire a working knowledge of statutes governing federal grants and contracts
Ability to interview and recommend clerical candidates for employment
Ability to train subordinate staff
Ability to work independently, exercising judgement
Demonstrated ability to plan, organize, and set priorities regarding the work to be accomplished
Demonstrated ability to type with speed and accuracy
Demonstrated ability to operate standard Microsoft Office products
Ability to acquire a working knowledge and use of WVUH electronic medical records
About WVU At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at http://hr.wvu.edu/.
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Jan 10, 2019
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 161841
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.