The Program Coordinator provides coordination in the Office of the Provost for a variety of programs and initiatives led by the Associate Provost for Undergraduate Education and the Director for Undergraduate Education. Handles key communications with internal and external stakeholders, management of complex scheduling, prioritization of competing priorities; coordinates and administers programs, events, processes, and projects across the University; provides support on select initiatives, and conducts research in support of special projects.
Coordinates and provides administration for multiple programs and initiatives, including among others: Undergraduate Council; University Teaching Awards and Alumnae Curriculum Awards. Maintains understanding of all key initiatives and tracks potential agenda items for APUE led meetings; proactively ensures materials are prepared and facility logistics are addressed for upcoming meetings; provides input and executes next steps to ensure programs, projects and initiatives are executed smoothly and efficiently. Maintains reports related to all units within Undergraduate Education area; and in addition, student organizations supported by APUE office. Manages portions of the Provost Office web site utilizing the web content management system; updates and maintains websites related to Undergraduate Education as well as other projects. Works with faculty, administrators, staff, and undergraduate students who are engaged with APUE initiatives.
Manages and prioritizes complex scheduling and timely completion of tasks for the Associate Provost for Undergraduate Education. Makes frequent and ongoing judgment calls about competing priorities and timelines.
Assists business team in maintaining of financial reports related to APUE office including expense management and budget assessment.
Provides programmatic support for additional areas of the Office of the Provost as needed, and, on a rotating basis, provides scheduled back-up support for the Assistant to the Provost and for the University Administration Receptionist.
Performs other duties as assigned, including coordination of the Associate Provost’s research activities with staff in her academic department.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Working knowledge of University systems, including human resources, financial, and student systems. Experience with SharePoint and Web Content Management software tools.
Excellent interpersonal skills, high flexibility, and ability to work effectively with internal and external constituents, including students, faculty, administrators, and representatives of outside organizations such as community, foundation and government entities.
Understanding of the philosophy, culture, goals, and structure of a university, including teaching, research, and service components.
Ability to prioritize among multiple deadlines and projects simultaneously. Ability to work effectively and make nuanced judgments in a fast-paced environment.
Strong skills in writing and editing reports, publicity materials, and email correspondence.
Excellent judgment and tact in handling information and making decisions about a variety of confidential and sensitive topics.
High level of service orientation in assisting students, faculty and staff, including proactively generating multiple, creative solutions to resolve problems.
Experience doing research on peer university programs and synthesizing information from a wide variety of sources. Strong qualitative and quantitative analytical skills.
Strong skills in writing and editing short reports, publicity materials, and email correspondence.
Advanced skills with Microsoft Outlook, Word, Excel, and Powerpoint.
Three or more years of related experience.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35314
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.