The Architectural Design Specialist focuses on providing design assistance for assigned capital projects balancing efforts between assisting project teams with the project delivery planning and design process through the use of current technology systems and specialized equipment. The position requires participation in and an understanding of the entire project delivery process from concept through planning, programming, budgeting, consultant selection, design, bidding, construction to completion/occupancy. This position specializes in assisting with: the developing of short-term and long-range campus planning strategies; planning and siting new buildings and public spaces; developing building/design guidelines; developing space, conceptual, schematics and design development level architectural plans for specific capital projects; project estimating; coordinating consultants and contractors; and integrating digital tools and workflows into the design process.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
• Assists in coordinating projects from pre-design, through design, bid, construction and post construction phases to meet objectives of scope, schedule and cost. • Collaborate with project management and design teams to develop project specific implementation strategies through the use of digital workflows and design tools. • Represent the Architectural Services in promoting the use and adaptation of new technologies, including 3D design, digital fabrication and any other University digital design initiatives. • Act as the project liaison and University representative among both internal and external entities, such as the intended user, University departments, University administration, consultants, contractors, and regulatory agencies. • During the pre-design and design phases – assisting in/or developing designs for in-house projects and/or assisting in overseeing the activities of the consultants; managing the scope, schedule and cost factors, taking appropriate corrective action as necessary; securing all internal and external approvals through periodic reviews; issuing contracts and/or purchase requisitions. • During the bid phase – assist in the preparing of bidders lists and initiation forms for approval; initiating and conducting of pre-bid design and/or preconstruction meetings with bidders; analyzing bids, making recommendations and awarding contracts and issuing contracts and/or purchase requisitions required to complete the work. • During the construction phase – assist in the managing of the project so that scope, schedule and cost are not compromised; inspecting the work in-progress to assure compliance with contract documents; initiating progress and other meetings to facilitate completion; reviewing and approving changes and payment applications; initiating and monitoring the building commissioning process; managing or executing programs to move people, furniture, equipment, communication lines, and related items. • During the post construction phase – assist in managing the project closeout process; supervising the completion of all punch list items quickly as required by the contract; preparing responses and recommending solutions to any disputes or claims that arise during the project; preparing evaluations of contractors and consultants according to department requirements; working with Facilities Maintenance and Operations to turn over the buildings and to initiate/coordinate systems training for Facilities Maintenance and Operations personnel. • Preparing reports for administration and project evaluations and feedback for the department database. • Assists in the shared responsibility for managing multiple projects at any given time. • Coordination of the design, procurement, tracking and installation of interior and exterior project signage • Assists in the use and maintenance of the University Project Management System, Space Management drawing and database files, archiving of all project related files in accordance with departmental record document/archive management systems and procedures and the University Records Retention Policy. • Assists and provides architectural and site design and technical support to University planning professionals on staff using hand-drawing, computer-aided drafting, computer graphic programs, photography, renderings and REVIT and/or RHINO. Also assists and provides technical support for the development of written publications, guidelines and other documents and filing protocols. • Develops scope of work documents/exhibits for use in RFP’s and RFQ’s for planning, design and construction firms. • Provides up-to-date drawings of campus facilities for use by consultants/contractors during planning or construction projects; researches existing drawings, maintains drawing modifications to reflect updates of existing originals; coordinates on-site inspections to ensure quality of work during the construction process; may provide direction to contractors; prepares reports on area size and usage of various University properties for agencies requesting them; prepares rough drafts of specifications. • Organizes and manages physical sample library in conjunction with other staff. • Provides back-up and organization materials for campus tours, award submittals, construction communications, website updates and other professional communications • Attends training courses, seminars, or workshops in order to increase professional knowledge and skills, as required. • Complies with occupational safety and health standards and all rules, regulations and orders. Participates in occupational health and safety training and promotes safe work practices through the selection of footwear appropriate for the work environment, and the utilization of personal protective equipment, when necessary. • Maintains integrity and confidentiality in performing all duties. • Performs other duties as assigned.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position. Management retains the right to add or change job duties at any time.
• A Bachelor’s Degree in Architecture, or related field • One (1) to three (3) years of professional experience in capital improvement project delivery process • Upon satisfying the licensure eligibility requirements set forth by the governing licensure body it is a requirement of the position that the respective license be obtained. • The ability to communicate effectively in both verbal and written forms and possession of a strong analytical and problem solving ability • Strong design/planning/visualization/3-D imaging software programs and representational skills as evidenced in portfolio. Proficiency in AutoCAD, REVIT, RHINO, Illustrator, Photoshop, PowerPoint, Adobe Acrobat, Excel and Word is necessary. • Expertise and affinity towards exterior and interior design materials selection • The ability to work independently with limited supervision, as well as an ability to collaborate with other professional colleagues, consultants and users in a team-oriented and results-oriented environment. • The ability to report to work or work outside of standard business hours, when necessary
Internal Number: V-1590
About Montclair State University
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is designated a Research Doctoral 3 University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburban campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body.
The University’s 10 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at montclair.edu