CCE of Rensselaer County is seeking a full time qualified and experienced incumbent to manage and perform the financial functions for the Association.
This position also serves as the local Association finance contact for the Greater Capital Shared Business Network (GCSBN) and serve as the payroll representative. This position works closely with the GCSBN Regional Finance Manager to ensure the financial needs of the Association are met in a timely and efficient manner.
Be sure to enter your full name and contact information (address, email, and phone) in your online application.
Include a cover letter, resume and three references (at least one who is a current or former supervisor or teacher).
Please note, once your application is submitted you will not be able to change your submission or add attachments.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received on-line by February 14, 2019. Position closing dates may change based on Association needs.
Bachelor's degree in finance, accounting or related field and five years of experience in accounting, finance or related field. An Associate's degree in finance, accounting, or related field plus two years transferrable program/function experience may substitute for a Bachelor's degree.
Ability to meet occasional travel requirements associated with this position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to meet acceptable background check requirements.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Computer Skills: High level skills in spreadsheet (Microsoft Excel), accounting software, word processing (Microsoft Word), and internet software. Demonstrated ability to perform advanced MS Excel and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to prepare and maintain accurate, error-free financial and statistical files and other records.
Commitment to learn Cornell-specific accounting software (currently ACCPAC).
Ability to ensure confidentially of information relating to financial and sensitive personnel matters at all times.
Strong accounting/financial skills. Thorough knowledge of and experience with accounting policies, practices, procedures and systems. Ability to prepare and maintain financial and statistical records, including those needed for audits.
Demonstrated ability to communicate effectively through oral, written, Internet and visual channels.
Ability to create and utilize spreadsheets, operate calculators, and maintain an orderly set of files
Ability to communicate financial recordkeeping needs to others.
Ability to organize and prioritize work and meet deadlines.
Must be able to demonstrate ability to work as part of a team and to relate and work effectively with diverse people.
Ability to work independently, make decisions, delegate tasks, attend to details, handle multiple assignments, set priorities and work under pressure.
Ability to manage long-term goals within a context of day-to-day deadlines.
Ability to creatively solve problems. Ability to gather, assemble, consolidate and analyze facts and draw conclusions and make recommendations.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Ability to identify problems and suggest solutions.
Work Environment: In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position regularly lifts, moves, or transports office supplies, work related materials and equipment.
Experience with non-profit, accrual basis of accounting is desirable
Experience with managing and preparing for an outside audit
Experience managing budgets with diverse income streams and high numbers of accounts
Experience working with complex organizations
Experience working with ACCPAC
Position Responsibilities & Essential Functions
Direction - 30%
With substantial initiative and discretion, strategically plan for overall financial functions of the Association.
Develop Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the GCSBN Finance Manager for high-level guidance and recommendations.
Attend Board of Directors and Finance committee meetings as part of the finance and budget planning processes.
Assist with planning for administrative staffing needs.
Work with program staff and Association Executive Director to prepare budget requests and budget modification requests, including the preparation of comprehensive annual budget submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
Develop grants/contracts in partnership with the Association Executive Director and other staff as needed.
Management - 35%
With substantial initiative and discretion, lead the overall finance function of the Association.
Manage and monitor budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
Monitor state and federal appropriations received through Cornell University.
Provide oversight and assistance to staff for all finance matters, in the preparation of budgets of grant proposals and ensure accountability records are maintained for grants and other designated funding sources.
Responsible for management of accounting computer operations including: cash receipts entries, bank deposits and withdrawals, accounts receivable invoices; vouchers for cash disbursements and accounts payable entry; reimbursement claim vouchers for grants; cash handing and recording procedures; fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Procure certificates of insurance; determine disability and indirect costs as required for grant budget development as requested.
Ensure payments, petty cash and other financial transactions are processed accurately and timely.
Ensure periodic physical inventories of the Association's fixed assets are complete.
Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations.
Provide oversight and guidance to temporary finance and/or administrative staff by coaching, supporting, training, and providing feedback as needed.
Serve as a backup Association Work Day pay representative; review time card records to verify non-exempt staff are entering time on a daily basis; ensure timecards are approved by staff and supervisors by established deadlines.
Coordination/Operation - 30%
Perform highly complex tasks to support the financial administration of the Association or departments as assigned.
Perform accounting functions according to association policy (FORM codes) including, but not limited to: A/P vouchering/entry into accounting software; A/P check payments – process checks after proper authorization and verification with appropriate staff; A/R invoice creation/entry into accounting software; A/R cash receipts entry; post sub-ledger batches to general ledger; maintain daily cash receipts entry; maintain petty cash, including monthly reconciliation summarizing departmental breakdown, prepare disbursement voucher; reconcile monthly bank statements for all Association accounts; maintain subsidiary journal for Fixed Assets based on physical inventories.
Work with program staff and Association Executive Director to prepare budget requests and budget modification requests, including the coordination of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations.
Procure certificates of insurance; determine disability and indirect costs as required for grant budget development as requested.
Prepare financial statements and reports including monthly, quarterly, year-end closing, and annual financial statements/reports.
Ensure timely payment of the Cornell monthly operating statement by processing the invoice for payments.
Coordinate local Human Resources functions including, but not limited to: update legal postings as appropriate and implement Human Resources best practices as identified; coordinate and implement payroll procedures and train nonexempt staff in timekeeping software; coordinate and implement processing of benefits with all new hires to be in compliance with established policies and procedures; provide coordination for all aspects of the local leave system ensuring the system conforms to local Association leave policies; coordinate employee leaves of absences; complete special reports and projects relating to Human Resources as appropriate, including filing, tracking mandatory staff trainings and other projects that may arise; coordinate the completion of local HR transaction forms and submit to regional Human Resources via Dropbox.
Maintain a strong connection to, and be an active participant with, the GCSBN Finance Lead to meet SBN obligations.
Ensure confidentially of all financial, personnel and payroll records at all times.
Travels on an occasional basis in personal and/Association vehicles for work related purposes.
Regular lifts, move and/or transports Association office supplies, work related materials and equipment.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Rensselaer County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full time, exempt position. Compensation paid at the rate of $53,400 annually. Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: firstname.lastname@example.org.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail email@example.com or phone (518) 765-3503.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00017709
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