The Foundation Operations Specialist is an integral member of the Foundation team, supporting fundraising and development initiatives and bolstering organizational efficiency and effectiveness. The Foundation Operations Specialist reports directly to the Chief Development Officer contributing to successful results and attainment of the Foundation’s annual and strategic goals.
Essential Functions include:
Foundation and Board Operations – Fields incoming telephone calls and written correspondence for the department and liaises with donors, volunteers, and staff. Develops and manages support processes and procedures. Manages confidential and sensitive information Works with the Board Chair, Chief Executive Officer and Chief Development Officer to coordinate Foundation board meetings, including logistics planning, preparation of agendas and accurate maintenance of meeting minutes and governing documents. Responsible for accurate and timeline submission of required filings of governing documents with state and federal agencies, including liaising with legal counsel for the filing of state fundraising registrations.
Gift Processing and Acknowledgements – Manages timely and accurate processing of all gifts, including timely acknowledging and receipting. Manages pledge reminder and corporate matching gift programs.
Data Management, Analysis, and Reporting – Accountable for the integrity and quality of the Fundraising module of the database. Liaises with database solution provider and IT staff to resolve operational errors in the database. Responsible for daily maintenance of donor management system, including gift processing, contact management, and troubleshooting. Builds and generates queries and exports for donor mailing lists, such as newsletters, direct mail and event invitations.
Foundation Events – Provides logistical support in planning and executing Foundation events and programs.
Local Philanthropic Initiatives Program – Ensures effective administration of the chapter fundraising program, including timely and accurate processing of applications, gift, and grants.
Donor and Prospect Research – Researches and develops comprehensive donor profile information. Supports fundraising staff in prospect research and identification.
Fiscal Responsibilities – Responsible for first approvals and tracking of Foundation expenses.
Other – Supports a values-driven, success-oriented and accountable organizational culture. Ensure compliance with organizational policies, IRS guidelines, fundraising ethical guidelines, and state and federal laws in administering the Foundation’s operations Performs special assignments and responsibilities as assigned.
Two or more years of progressive experience in nonprofit fundraising.
Strong service orientation, professionalism, confidentiality and discretion.
Strong attention to detail and accuracy.
Excellent organizational skills, self-disciple, attention to detail and communication skills.
Works with a sense of urgency, with the ability to manage multiple programs and priorities simultaneously in rapidly-changing, deadline-driven environment.
Advanced computer skills and proficiency with Microsoft Office Suite. Technical aptitude to learn internal systems and required packages. Experience with iMIS or similar donor management system preferred.
Additional Salary Information: Salary is negotiable based on experience. 2 weeks vacation plus 2 weeks personal/sick leave. Office closed between Christmas/New Year's Day. Competitive health benefits. 401k
About Alpha Chi Omega Foundation
The Alpha Chi Omega Foundation, Inc. is a 501c3 nonprofit organization that exists to raise and grant funds to support the educational and philanthropic programs of Alpha Chi Omega Fraternity, Inc. Based in Indianapolis, IN, Alpha Chi Omega Fraternity is a women's fraternity founded at DePauw University in 1885. Alpha Chi Omega serves to promote lifetime opportunities for friendship, leadership, learning and service for its more than 200,000 collegiate and alumnae members.