School of Medicine - Medical Education Support Services Department
The University of Missouri-Kansas City, School of Medicine welcomes applications for the position of Office Support Assistant IV in the Office of Medical Education Support Services. The position is responsible for the day-to-day support of Medical Education Support Services and daily operations of the Medical Education Media Center. This position requires collaboration with several departments within the School of Medicine.
Duties and responsibilities include but are not limited to:
Provide administrative support to office such as ordering office supplies, greeting guests, answering phones, and scheduling meetings.
Maintain regular hours of operation for the Media Center; open on or before 9:00 am Monday through Friday, close for up to 1 hour for lunch, remain until student support employees arrive as early as 4:30 pm to keep the Media Center open until 8 pm.
Create and maintain a welcoming environment conducive to learning in the Media Center, by greeting every patron and offering assistance in identifying, locating, and using materials.
Keep circulation records and maintain the collection catalog.
Check items in and out and maintain circulation records for all borrowed items.
Follow up on overdue materials via telephone or email. Notify immediate supervisor if person who checked out materials is unresponsive to your request for materials to be returned.
Catalog any new materials such as anatomical models, audiovisual materials, instructional software, online services, and in-house lectures.
Assist faculty in identifying and using instructional resources for their courses, in requesting new instructional resources, and in preparing Media Center resources for student use.
Educate the SOM community (students, faculty, staff, visitors) about the Media Center by creating informational pamphlets and maintaining the website.
Work with the Office of Admissions to help recruit students to the School of Medicine by speaking with tour groups, and implementing pre-prepared short programs and activities for area high school and middle school students participating in our pipeline programs.
Coordinate with the Executive Administrator in the Dean's Office to schedule rooms for SOM classes, events, and meetings.
Participate, as needed, in special or ad hoc projects (for example, updating students' immunization records, distributing surveys, and data entry).
Your day-to-day work will be somewhat independent with oversight by your immediate supervisor. You have some flexibility in setting your own daily work targets with an eye toward meeting the overarching mission of the Media Center, fulfilling your job duties, and meeting established goals.
A high school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be required is necessary, as well as five years progressively responsible office experience. Education or training beyond high school may be substituted for experience.
The candidate should possess the reliability, flexibility, organization and time management skills, and customer service orientation to work independently as well as cooperatively within a team environment. Effective oral and written communication skills, as well as strong interpersonal skills are necessary for success in the position. The candidate should exhibit a strong customer service focus and commitment to the academic community.
Full Time/Part Time
Full time, benefit eligible
$13.27 - $16.30/hour
Hours are 8-5, Monday - Friday, and one Saturday a month.
February 17, 2019
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (855) 524-0002.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.
EEO IS THE LAW
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Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students.
As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.