The Opportunity: The Washington State Department of Transportation (WSDOT) is seeking a proven leader to fill the role of Construction Division, Technical Services and Operations Officer in Tumwater. The Construction Division is comprised of the State Construction Office, State Materials Office, State Pavement Office, State Geotechnical Office and the Construction Division Business Office. As the manager of the Construction Division Business Office, the position's main function is to ensure that the Construction Division's short, medium and long-term business needs are expertly anticipated, analyzed, prioritized and managed so that the Division Director, engineers and technical staff can focus effectively on the core, transportation mission.
This position is the Division's point person and prime mover on matters related to cost recovery, budget management, facilities management, information technology, liaison functions, information management, equipment inventory, employee safety, emergency management, medical emergency response, COOP, crime prevention, lean training & implementation, and hazardous waste management. The support staff this position manages are tasked with addressing work-related travel, accounting services, payroll, procurement, contracts, library services, electronic files, records management, public disclosure, customer service, equipment maintenance, facility maintenance, the IT help desk and office reception.
This position calls for a 360-degree field of view with strong situational awareness and a proactive nature. It is the glue that eliminates gaps and promotes collaboration among the various offices within the Construction Division. Personal humility, a success orientation and the calling to serve others are highly desired. The abilities to negotiate, influence and achieve consensus are crucial. Solid math, analytical, communication and organizational skills are paramount.
At WSDOT, we value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and perspectives while fostering growth and advancement in the workplace. To learn more, please watch the following video: Why WSDOT?
This position will perform the following work: Cost Recovery Program Management: Manage the Division's $24 million annual Cost Recovery program, which funds a majority of the operations within the Division, as well as six Region Materials Labs across the state. This position is responsible for rate development, recovery monitoring and reporting, rate adjustments, billing and training in cost recovery. Equipment Management: Manage $18 million worth of Transportation Equipment Fund (TEF) equipment for the Division, Region Materials Labs and Construction Project Engineering Offices; including acquisition, installation, inventory and disposal. Manage biennial budgets of $1 million for replacement of worn lab equipment and $3.2 million for leases on existing inventory. Represent the Division on all TEF issues. Budget Management: Work with the Program Analysis & Management Services section of Capital Program Development and Management and the Budget Office to establish biennial budget allocations for the State Construction Office ($8 million), State Pavement Office ($2 million) and State Geotechnical Office ($.7 million). Oversee those expenditures over the course of each fiscal period. Management Reporting and Analysis: Forecast, monitor, interpret and advise on performance of various measures used to determine the ongoing success of the Division. Measures include staffing levels, net recoveries, revenues, expenditures, budget variances, equipment inventory levels, rate levels, direct billings and vehicle usage rates. Facilities Management: Provide administrative oversight and control at the State Materials Lab site in Tumwater including managing all aspects of improvements, maintenance and repair for the facility, its systems, grounds, and appurtenances. Emergency Management and Safety: Serve as the Division's management representative to the Materials Lab Safety Committee and ensure that unacceptable hazards are identified and mitigated or eliminated. Draft evacuation and emergency response procedures. Maintain 24/7 on-call status in case of emergency. Hazardous Waste Management: Manage the Division's compliance with all environmental regulations, including hazardous materials/waste management as is required for a medium-quantity generators as described in WAC 173-303-170, -201 and -202. Serve as the primary liaison to Hazardous Waste Transporters, Department of Ecology and Thurston County Environmental Health. Practical Solutions/Lean: Serve as the Division's champion for practical solutions and Lean initiatives.
This position will also oversee the following activities: Information Technology: Manage the Division's IT systems: applications, desktops, servers and networks. Provide ongoing support, planning, design, development, implementation and testing of enhancements and fixes for the Division's mission critical proprietary applications and operating systems. Facility and Equipment Maintenance: Track and schedule preventative maintenance for the building and its systems and perform corrective maintenance as needed. Fiscal Services: Perform financial reviews and analysis of fiscal data and contracts in accordance with Generally Accepted Accounting Principles [GAAP]. Procurement and Recordkeeping: Manage the Division's procurement activities: both TEF and non-TEF. Transportation Library: Manage statewide transportation library activities with a focus on construction materials, pavement, and geotechnical engineering.
An ideal candidate for this position will have:
Strong math and budget analysis background.
Two or more years of proven management and leadership capability.
Ability to work with diverse groups to build trust and consensus and resolve disputes.
Two or more years of experience managing budgets at the Division level or higher.
Two or more years of facilities management experience.
Solid professional experience and familiarity with information technology, accounting, and procurement policy and procedure.
The ability to communicate effectively with a wide variety of stakeholders including staff, peers, customers, vendors, private sector, public agencies, executives and other decision makers.
Master's degree in Business Administration, Public Administration or related field is desired.
How to Apply: Applications for this recruitment will be accepted electronically. Please go to this page and select the large "apply" button at the top of this announcement. You may need to set up an account profile. To be considered for this position you will need to answer the supplemental questions, as part of the supplemental questions you will need to provide a letter of interest. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Contact us: For inquiries about this position, please contact Eirik Landes at LandesE@wsdot.wa.gov. Please reference recruitment number 19DOT-WMS-0W233. WSDOT is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSDOT does not use the E-Verify system. For more information, please visit https://www.uscis.gov/.