Advertised Summary Job Description: Reporting to the Senior Manager, Research Compliance and Pre-Award Administration for the Department of Neurology and the Gertrude H. Sergievsky Center, the Analyst, Pre-Award Administration will support the pre-award research administration functions in the department. Specific responsibilities include, but are not limited to:
Assists faculty principal investigators (PIs) in the development, review, submission and renewal of various types of sponsored project proposals from a variety of sponsors including NIH, private foundations, and industry Develop proposal timelines for faculty, and help keep faculty on track to meet submission timelines and proposal targets. Review sponsor funding opportunity announcements (FOAs) to confirm eligibility and proposal requirements. Provide guidance on regulatory and compliance issues. Stay up to date on new grant-related rules and procedures. Identify applicable federal regulations such as OMB Uniform Guidance, etc., and understand how these regulations impact the formation of proposal budgets. Support faculty/post-docs PIs with budget development of proposals by acting as an expert on allowable costs and other policies related to sponsored project funding. Most commonly, research policy updates from NIH and CDC. Serve as key resource for current information about pre-award related documents essential to proposal development Assist with preparation of post-submission sponsor requests. Prepare NIH Just-In-Time (JIT) requests. Monitor proposal status. Perform detailed review of each new Notice of Award/contract to identify key award requirements and deliverable as part of new project setup (i.e. sponsor restrictions, clinical trial requirements, requirements related to human subjects or animal studies, F&A costs, publications?etc); track and manage compliance items in coordination with the PI and post-award team over life of the project Ensure that all programmatic reporting requirements (quarterly, annual, final) are completed according to sponsor and institutional requirements and timeframes; coordinate accordingly with the post-award team to ensure sponsor deliverable are met For awarded proposals, coordinate with Sponsored Projects Administration (SPA) office and the Department's post-award team to ensure timely setup of award, and that pre-award compliance requirements are met Assist with the development of complete electronic filing of award documents, including original grant proposal, financial and programmatic reporting, and records that will assist with ongoing grant proposal and reporting requirements (i.e. facilities and resources documents, other support pages)
General Minimum Qualifications: Requires a bachelor degree or equivalent in education and experience; plus two years of related experience.
Additional Specific Minimum Qualifications: In addition to the above-mentioned responsibilities for pre-award administration, it is expected that the incumbent will have or will undertake training in post award and financial administration to provide cross coverage when necessary. Examples of cross coverage can include budget vs. actual reconciliation of sponsored projects, cost transfer and journal entry preparation, and subaward setup and tracking. Requires a bright, competent and organized individual that is self-motivated, reliable, conscientious, able to solve analytical problems, multi-task, as well as plan independently. Requires being able to navigate multiple deadlines. Must be able to work with all levels of staff. Position requires establishing and maintaining relationships within and across departments, as well as supporting the grant and accounting needs of faculty Principal Investigators. 2+ years of related work experience preferred.
Preferred Qualifications: The ideal candidate will possess excellent verbal and written communication skills. Proficient or advanced proficiency with creating and using MS Excel desired. Highly skilled with MS Word. Ability to meet deadlines and maintain required confidentiality. Knowledge of government and foundational granting requirements, and grants administration highly preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174385
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.