SUMMARY: This position acts as a hands-on leader in the organization. The Controller will manage the day to day finance operations for the organization, including maintaining the general ledger, accounts payable/receivable, payroll, reporting, and grants administration. The Controller will ensure that the organization has the systems, procedures, and controls in place to support effective program implementation and ensure a clean audit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General

• Supervise the day to day accounting functions, ensuring they are performed in a timely manner and in accordance with U.S. Generally Accepted Accounting Principles for nonprofit organizations. This includes maintenance of the general ledger, overseeing the accounts receivable and payable subsidiary ledgers, bank deposits and all Balance Sheet account reconciliations, asset investment, and payroll processes, cash deposits and taxes.
• In collaboration with the Family Center Director, regularly review and strengthen internal controls including ensuring City and Federal Head Start program funds are not at risk by reviewing Family Center record-keeping systems, cash drawdowns relative to enrollment, and non-federal share.
• Review and approve all journal entries along with substantiating documentation initiated by the Grants Accountant and Bookkeeper prior to recording to the General Ledger.
• Oversee the maintenance and control of all fixed assets, including assets purchased with government funds, assuring all additions and deletions are made in accordance with applicable governmental regulations.
• Supervise accounting staff, providing direction on a regular basis and completing performance reviews according to the Agency schedule.
• Develops, trains, and cross trains accounting staff to ensure all functions can be completed even in times of staff shortages.

Budgeting & Fiscal Management

• Support the Executive Director and Finance Director in the development of the annual budget, providing guidance to and coordinating input from Program and Development Directors.

• Oversee the monthly close, ensuring that all reconciliation pertinent to the Agency’s cash position and balance sheet is accurate and complete.
• Serve as a resource to Program Directors in reviewing monthly financial statements and financial progress reports for grants as applicable.

Reporting

• Execute all routine and extraordinary financial reporting, including monthly financial statements, regular balance sheets, grant-specific financial reports, and other reports as needed for Finance Committee and Board Meetings.
• Provide financial statements to the Executive Director and Director of Finance 8-10 days prior to the Finance Committee Meeting with detailed variance analysis as required by Director of Finance and Executive Director.

Audit

• Serve as the lead contact in working with the independent auditor selected by the Board of Directors, providing all appropriate information in advance and facilitating all aspects of the audit fieldwork.
• Prepare all documents and schedules for the annual audit and required tax returns, ensuring they are accurate, complete, and submitted to the independent auditor selected by the Board of Directors in a timely way each year.

Grants Management

• Work collaboratively with Grants Accountant, Program Directors and the Development Department in managing private, foundation, and government grants. Ensure the development of budgets for grant applications, the management of allocations and required financial reporting, and the process for submitting timely and accurate vouchers are completed as required.
• Establishes and oversees systems and processes that document and track contract submission, reporting, and vouchering requirements and schedules and oversees the Grants Accountant in maintaining these systems and processes.
• Oversee the work of the Grants Accountant to ensure that all grants are administered accurately, and all applications, reports, and vouchers are submitted on time and as required.

Other

• Serves as a collaborative member of the staff team.
• Performs other tasks as assigned by supervisor.