Human Resources Technician I (January 2019) Citrus Community College
Posting Number: 0600806 Posting Date: 02-01-2019 Closing Date: 03-04-2019 Department/Division: Human Resources (HR/Staff Diversity) Funding: District Funded Job Category: Classified Assignment: Full-time Percentage Employee: 100% Months per Year: 12 Work Days per Week: Monday through Friday Work Schedule per Day: 8:00 a.m. to 5:00 p.m. Work Shift for this Position (select all that apply): Days FLSA: Nonexempt Placement/Range: 36-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.) Pay Rate: $4,291.49/mth ($24.76/hr)
Benefits: The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.
A Complete Application Packet Includes: Resume Cover Letter
Optional Applicant Documents Other Document (s) Transcripts Licenses and Certificates
POSITION SUMMARY Performs a variety of technical and advanced clerical work in the human resources areas of personnel status transactions, recruitment, development and maintenance of personnel files, employee communications, and the writing and typing of mandated reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES - Provides information on personnel policies, rules and regulations. Assists employees with insurance, retirement, and salary placement questions or problems. - Receives and reviews documentation on new employees. Verifies information and eligibility for benefits and retirement. Creates a personnel file and prepares related reports. - Prepares and distributes employee contract letters per offer and acceptance agreement. - Maintains and updates all personnel files. Ensures that all paperwork is up-to-date and that files comply with record retention requirements. - May compute and/or verify salary adjustments for employees based on range, step, longevity, and other changes occurring from changes such as annual adjustments, reclassification, and out-of-class assignments. Refers date, salary rate, and related information to the Payroll department for processing. - Enters new employee information onto a relational database of human resources information (HRS). Sets up prompts or separate schedules for identifying dates of employee status change (e.g., step-in-grade, longevity, professional development, performance appraisal). - Notifies administrative staff of due dates for performance evaluations. Monitors receipt and follows up on late evaluations. - Arranges for fingerprinting of new employees for record checks as directed. Processes necessary paperwork. - Maintains personnel files and other confidential information. This requires extreme discretion when dealing with oral and written communications about employees. - Provides procedural instructions and guidance to staff on recruitment and selection procedures, including strategies for outreach and the design and use of candidate testing and selection methods. - Prepares and distributes position vacancy announcements, creating and presenting advertisements to newspapers, periodicals, external agencies, web sites, and other areas of access. Works with publishing agencies, newspapers, and employment agencies to post and monitor activity relating to job announcements. - Accepts, controls, and processes applications for full and part-time positions. Reviews applications for required information, including, as appropriate, transcripts. Develops and maintains applicant mailing lists, ensuring up-to-date information. - Sets up systems for centralized handling of recruitment activities such as, but not limited to, document control, information flow, and communications. - Monitors the progress of selection committees during screening, assessment, and interviews. Facilitates committee processes by scheduling meetings, logistics, candidate testing, and communications. - Composes letters regarding employment or other personnel matters. Processes wage verifications by phone or mail. - May compile reports for external agencies. May compile statistics and trends. May calculate employee costs for specially funded programs. - May conduct new employee orientations. - Performs other duties as assigned that support the overall objective of the position.
KNOWLEDGE, SKILLS AND ABILITIES - Requires a working knowledge of generally accepted personnel management practices, including fair employment practices and laws. - Requires a working knowledge of recruitment and employment techniques, methods, and procedures including those for assuring equal employment opportunity. - Requires a basic knowledge of the features of classification, payroll procedures, and employee benefit plans. - Requires demonstrated skills at using a personal computer for word processing, tabulating data on spreadsheets, accessing and entering data onto relational databases, verifying numerical and demographic information, and entering information onto established data entry screens. - Requires sufficient math skills to compute sums, averages, products, and quotients. - Requires sufficient human relation skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions, and to facilitate discussions in individual settings. - Requires language, grammar, and writing skill to prepare professional correspondence, position advertisements, and informational brochures. - Requires the ability to carry out all aspects of the position. - Requires the ability to interpret the policies, procedures, techniques, and rules governing human resources management at the District. - Requires the ability to achieve harmony and cooperation in communications with others. - Requires the ability to prepare professional correspondence for routine communications. - Requires the ability to learn and apply laws, regulations, policies and procedures for equal employment opportunity. - Requires the ability to learn and apply the provisions of the District's collective bargaining agreements dealing with recruitment, selection, transfer, and assignment of salaries. - Requires the ability to maintain up-to-date files and ensure security and confidentiality of employee information.
PREFERRED QUALIFICATIONS -- A minimum of one year of experience working at a community college. -- A minimum of one year of experience in a human resources or employment office at a public education institution. -- A minimum of one year of experience working with Human Resources-type databases such as Banner, PeopleSoft, HRS, PeopleAdmin's applicant tracking system, etc.
EDUCATION AND EXPERIENCE - An associate degree, or the completion of at least sixty (60) college-level semester units, and two years of human resources-related experience; or, in the absence of an associate degree, or the completion of at least sixty (60) college-level semester units, four years of human resources-related experience.
PHYSICAL ABILITIES - Position involves light work including some walking, standing, stooping, occasional carrying and lifting of lightweight materials (under 20 pounds). - Requires visual acuity and depth perception to recognize words and numbers; hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. - Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations.
About Citrus College: Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.
Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.
Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.
Mission Statement Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.
Accreditation Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.
'CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.' It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants: Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use 'NA' (not applicable), do not use terms such as 'see resume' or 'see attached'. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the 'Finished Attaching Documents' button and confirming. It is advisable to attach 'Optional' documents first, and then 'Required' documents once you are ready to click on the 'Finished Attaching Documents' button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on 'Finished Attaching Documents' and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on 'Finish Attaching Documents Later'. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected 'Finished Attaching Documents' and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
About Transcripts: --Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position. --Official transcripts will be required at the time of the job offer. --Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year. --Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position. --All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. --Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure: --A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview. --Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled. --Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview. --Travel costs must be borne by the applicant. --Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President. --If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
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Citrus College delivers high quality instruction that empowers students to compete globally and to contribute to the economic growth of today's society. We are dedicated to fostering a diverse educational community and cultural learning environment that supports student success in pursuit of academic excellence, economic opportunity, and personal achievement.