The Associate Director for Gift Administration will manage all gift entry, integrity and reporting for the university. He/she will ensure established processes and procedures around gift acceptance, entry and acknowledgement are followed, will oversee compliance with government regulations and reporting standards for the Council for Advancement and Support of Education (CASE) standards and will manage all gift-based reporting for the university.
Status: Full-Time, 12 Month, With Benefits Work Hours: 8:30 a.m. - 4:30 p.m. Monday-Friday FLSA: Exempt Minimum Pay: $52,990 / annual. Salary Commensurate with Experience.
Steward gift data within the advancement database, ensuring data integrity, compliant with sound financial policies (including FASB, IRS and CASE), and adherence to advancement services best practices as defined by the Association of Advancement Services Professionals
Oversee all gift processing responsibilities including training and supervision of staff, quality controls and integrity checks and reconciliation
Provide oversight of pledge and acknowledgement processing activities; work with business office, advancement staff and directly with donors as needed
Complete annual VSE report, CASE surveys, advancement sections of the university audit and other gift-related instruments as needed
Proactively identify opportunities to consolidate work, centralize, automate, and increase accuracy
Produce routine and ad hoc gift reporting as needed
Strategic Thinking - Keeps the University's strategic objectives in mind when developing and contributing to plans and initiatives for own work group. Is able to explain the link between team goals and the University's strategic direction to work group. Makes informed decisions based on a clear understanding of the impact and consequences involved. Considers key financial factors (e.g., budget, revenue, resources) when making decisions.
Change Adaptability - Stays focused on own work and responsibilities in a changing work environment. Is able to quickly reprioritize to ensure resources (e.g., work group members, systems, tools, etc.) are in place to achieve change objectives. Responds positively and is supportive of change initiatives.
Communication and Networking - Articulates thoughts clearly and is able to offer logical arguments to gain acceptance of an idea in a positive manner. Consistently communicates to work group and/or supervisor ensuring that everybody is well informed. Proactively builds informal networks at own level and uses them to drive results within own work group.
Drive for Results - Actively supports the continuous improvement of policies to reduce inefficiencies and better achieve goals. Respectfully holds people accountable for the quality of their work and minimal errors. Strives to achieve challenging goals and works through obstacles.
Talent Development - Sets appropriate targets and provides open and constructive feedback to work group. Shares growth opportunities within the University and motivates team to build on the capabilities required to progress. Proactively spends time with work group to build rapport. Actively resolves problems within own work group.
Bachelor’s degree or the equivalent in education and experience. Minimum 3-5 years of experience working in information systems or accounting supporting higher education preferred. Advanced knowledge of relational databases, with understanding of biographic data and gift data, along with working knowledge of development and engagement activities preferred.
Ability to interpret IRS rulings and CASE guidelines as they apply to charitable contributions and fundraising.
Excellent written and oral communication skills; able to communicate effectively with a wide range of constituents. Highly motivated, disciplined work ethic, a competitive spirit, a creative approach, and a proven ability to lead.
Excellent organizational skills including experience independently overseeing complex projects and programs.
Ability to work collaboratively and to make thoughtful decisions, appropriately weighing investments relative to outcomes/impacts and to identify priorities in a fast-paced environment.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
Types of Work:
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Equal Employment Opportunity Statement
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all?inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Statement of Commitment to Diversity
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
About Washington and Lee University
Washington and Lee University is an independent liberal arts university founded in 1749, named for an early benefactor (George Washington) and an innovative president (Robert E. Lee). The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Students govern themselves in a community based on trust and honor. The faculty of teacher-scholars pursues a student-oriented approach to scholarship and nurtures lifelong relationships with the pupils. The curriculum blends traditional liberal arts and sciences with pre-professional programs in business, journalism and law. W&L prepares graduates for a life of learning, achievement, leadership, service and engaged citizenship in a global society.