Discipline or Department: Transfer & Articulation Prog
Position Type: Staff/Classified
Hourly Rate or Monthly Salary: Starting $5,029.42 per month
Working Hours: One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside campus. Hours will vary with semester needs and may include occasional evenings and/or weekends on an as-needed basis. The person selected for this position will be subject to assignment to any district facility during any hours of operation.
Special Instructions to Applicants:
APPLICATION PROCEDURE: Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on 'How to Apply' and the FAQs (Frequently Asked Questions) before starting the application process.
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:
1. Application for classified employment on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
3. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated above. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.
If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.
NOTE:When you 'APPLY FOR THIS POSTING,' you will eventually be asked to answer the Supplemental Questions listed below. Your answers will appear toward the bottom of the application form.
- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of 'sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students.'
- Are you bilingual? If yes, in what languages?
- Do you have experience giving presentations? If yes, please provide details about the presentation including the topic and the target audience.
The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.
Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.
Retired STRS members are not eligible for these positions.
Basic Function and Other Details: BASIC FUNCTION: Under general supervision, serve as the liaison office between high schools, colleges and universities regarding student admission policies and transfer requirements; assess student needs through a triage process in order to provide service or direct students to appropriate resources; coordinate and plan events; provide and disseminate new and changing transfer information and requirements to students, faculty and counseling staff; provide lead-level direction to part-time student and administrative staff and provide advanced administrative support for the Director; and perform related duties as assigned.
ESSENTIAL DUTIES & RESPONSIBILITIES: 1. Participate in selecting, training and providing day-to-day lead work direction to part-time student aides and administrative support staff; assign and monitor work for completeness, accuracy and conformance with district, department and legal/regulatory requirements and standards; monitor work flow to ensure mandated deadlines are being met in an optimal manner; provide information, instruction and training on work procedures and technical/legal/regulatory requirements; provide input to supervisor on employee work performance and behaviors; assist in ensuring a fair and open work environment in accordance with the district's mission, goals and values.
2. Assist in the day-to-day operations of the Transfer Center; coordinate, assign and participate in front-desk coverage; assist students with transfer research using both online and print resources; assist students with university applications; answer routine questions and explain transfer procedure, appeals process and other routine transfer-related rules and guidelines; screen student needs for Counselors and schedule student transfer counseling appointments; create and maintain SARS grid for appointment and drop in schedule.
3. Interface and disseminate information internally and externally to current and prospective students, faculty and staff, parents, high school counselors, and transfer institutions; coordinate efforts with university partners and schedule college-wide events, such as college fairs, admission representative visits and a variety of workshops; coordinate and schedule individual appointments with representatives from four-year universities such as CSUSM, UCSD, and SDSU; work with baccalaureate-level universities to monitor, track and maintain collaborative transfer programs such as the Transfer Admission Agreements (TAAs) or UC Transfer Admission Guarantee (TAG), dual admissions, university outreach, and cross-enrollment activities.
4. Coordinate logistics of major events; identify and liaison with event participants, vendors and sponsors; negotiate prices and serve as lead event coordinator both in preparation and during the event; work with campus facilities, campus security and other departments; creatively troubleshoot onsite, proactively resolving issues; assist in identifying and recruiting speakers; prepare and produce promotional materials including flyers, invitations, programs and publications.
5. Serve as the functional specialist for Transfer Center electronic databases and programs; facilitate student, faculty and staff use of systems and programs including ASSIST; maintain and disseminate the resource library of transfer-related materials, including college catalogs, honor scholar program information, transfer guides, articulation information, transfer agreements and guarantees, four-year college and university application information and assistance, and other transfer-related materials at the OC, SEC and the Transfer Center web page and portal.
6. Provide administrative assistance to the Director and Counselors; maintain a variety of standard office and specialized records and files; track and update statistical data; maintain spreadsheets and databases; generate sensitive and complex reports, documents and personnel documentation using advanced word processing; provide staff with information regarding pay, absences, benefits, etc.; process purchase requests, travel requests and other financial documents.
OTHER DUTIES: 1. Develop communication tools to publicize Transfer Center activities to the campus, including posters, social media and any tools used on campus to promote activities.
2. Participate in classroom presentations and transfer workshops.
3. Represent the college in community and student outreach events.
4. Perform related duties as assigned.
Type of Benefits: A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:
1. Graduation from an accredited four-year college or university with a bachelor's degree; AND
2. Three years of progressively responsible administrative support experience and experience in the college transfer process; or an equivalent combination of training and experience
(IMPORTANT: For work experience, one 'year' is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)
Desirable Qualifications: 1. Bilingual in English and Spanish.
Licenses and Other Requirements:
Closing Date: 2/25/2019
First Screening Date:
Human Resources Contact Information: firstname.lastname@example.org or 760.795.6854
About MiraCosta College The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.
MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.
The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the colleges Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.
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The MiraCosta Community College District is located in San Diego County along the Southern California coast, between Orange County to the north and the metropolitan area of San Diego to the south. The district is approximately 35 miles north of San Diego and 90 miles south of Los Angeles. The District includes the cities of Oceanside, Carlsbad, Encinitas, Rancho Santa Fe, Solana Beach, Del Mar, the unincorporated areas of La Costa, Olivehain, and portions of Carmel Valley and Camp Pendleton Marine Base.