Organizational Area: ANR:Assoc VP Bus Operations - Immediate Office
Location: Oakland, CA
Posting Salary: PSS Grade 23--$67,500 to $102,600 (Minimum to Midpoint)
Position Summary: The ANR Financial Services Unit within the Office of the Controller is the principal organizational unit for providing leadership and technical expertise in the development, management, analysis, reporting and coordinating the ANR financial services. The Office is responsible for ensuring that the Division's financial affairs and those of the regional, county and special program offices are conducted in accordance with University business and finance regulations and funding agency constraints.
Reporting directly to the Director of Financial Services, the Manager:
Provides management oversight and direction to unit staff on the day-to-day activities involved in providing accurate and timely financial data and quality service to the ANR community, Office of the President and external entities in order to support the mission of the University of California.
Receives assignments in the form of objectives with goals and the process by which to meet goals.
Provides direction to employees according to established policies and management guidance. Works on issues where analysis of situation or data requires review of relevant factors.
Exercises judgment within defined procedures and policies to determine appropriate action.
Administers policies that directly affect subordinate staff. Recommends changes to department policies and practices.
Identifies risks and responds accordingly.
Sets priorities and provides work flow analysis.
Promote, in all ways consistent with the other responsibilities of the position, accomplishment of the Affirmative Action goals established by the Division.
Special Conditions of Employment:
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical position.
Job Close Date:
Duty 1: Working directly with the Director of Financial Services, the Financial Services Manager (Manager) is responsible for:
Developing, maintaining and providing complex analytical financial support for ANR Financial Services processes that ensure the proper accounting and reporting of ANR Division-wide expenditures and projects including compliance with UC, State and Federal regulations and interacting directly with department heads and senior management;
Representing ANR Financial Services on various committees and workgroups as required.
Acting on behalf of the ANR Director of Financial Services when not available. This includes making recommendations and decisions as Acting Director of Financial Services when the Director is not available for consultation; Function:ANR Financial Services Office Oversight Percent: 15
Duty 2: Assist the Director in the implementation of new accounting systems (e.g., UC Davis Kuali, UCPath).
Monitor ANR accounts and financial transactions and balances, identify issues and take appropriate actions and/or make necessary recommendations. ANR funds consist of State and Federal appropriations, Federal, state, local government and private contracts and grants, gifts, endowments and sales and services funds.
Serve as the Financial Services liaison with ANR Development Office in setting up new endowments.
Perform post-award administration on ANR Federal appropriations, monitor extramural funds transactions and balances to ensure compliance with Federal OMB Circular regulations and other agency restrictions.
Coordinate the annual fiscal closing process including coordination with campuses including UCLA, UCD, UCB and UCR, for transactions requiring financial review and approval of ANR central office.
Serve as the Departmental Administrator/Coordinator for the UCLA Financial/Personnel System and Office of the President BRC unit.
Monitor the financial and fiscal activity of ANR system-wide.
Ensure the timely and accurate preparation of Federal, State, and other external financial reports, including directing the development of the ANR financial management reports, reviewing the Federal AD-419 reports, the preparation of all financial information and disclosures for the annual Federal AREERA report.
Prepare various financial-related reports and analysis including GAEL and STIP analysis.
Oversee the preparation of division-wide financial reports, reviewing the reports for accuracy.
Assist the Director in responding to year-end fiscal and A-133 audit requests.
Assist the Director in analyzing requirements and developing various management reports as required by management and other users. Assist and train Financial Services staff in the preparation of various reports. Ensure the accuracy of information generated by Financial Services staff. Review ANR Financial management reports distributed to the internal ANR community and external source for accuracy. Function:Accounting, Financial Analysis and Reporting Percent: 35
Duty 3: Works closely with ANR management and staff in developing and maintaining ANR Financial policies and procedures. Must be knowledgeable in Generally Accepted Accounting Principles (GAAP), University Accounting Policies and Procedures, Business and Finance Bulletins, Federal and other Agency regulations governing the financial affairs of the Division.
Must be knowledgeable in various campus administrative policies and procedures affecting ANR operations. The incumbent is expected to utilize this knowledge in developing ANR policies and procedures to ensure compliance with relevant regulations, policies and procedures.
Responsible for providing training and assistance to the ANR community on University accounting and information systems, and developing and presenting formal financial training sessions and providing assistance and individual training on financial policies and procedures. Function:Financial Policies, Procedures, and Systems Management & Training Percent: 20
Duty 5: Closely supervises and reviews the work of (1) Accountant 3
Acts as department approver on ANR System-wide Financial transactions.
Provides assistance and guidance to all ANR administrative staff to ensure accurate and timely processing of various financial transactions. Function:Supervision Percent: 20
Duty 5: Other duties as assigned by the Director of Financial Services.
Promote, in all ways consistent with the other responsibilities of the position, accomplishment of the Affirmative Action goals established by the Division. Function:Other Duties Percent: 10
Job Requirements Accounting degree with at least 7 years of relevant experience with increasing levels of responsibility.
Demonstrated knowledge or experience in:
Administrative and financial principles and practices;
Conceptualizing and developing effective policies and procedures;
Providing leadership in a large, diversified, decentralized organization with responsibility for implementing and managing systems of financial management and controls;
Initiating and planning from general concepts and working independently exercising professional judgment;
Thinking creatively and working under pressure; using high-level analytical skills, particularly in financial and quantitative analysis;
Designing and making oral and written presentations; using high level skills in financial reporting;
Superior interpersonal skills with the ability to negotiate and develop working relationships with senior management of the University and external entities.
Relevant accounting standards (including GAAP and GASB standards), fund accounting and internal controls.
Journal entry preparation, reconciliation, analysis and reporting.
General Ledger systems and spreadsheet and database applications. Advanced systems knowledge of UC financial systems (UCLA, UCDAVIS, UCBERKELEY) and system-wide applications (EIAS, CFS/ Data Warehouse, Corporate Personnel System) is preferable. Required
Strong knowledge of relevant federal, state and private funding agencies regulations. Strong knowledge of procedures for administering extramural funds. Experience in sponsored project administration and large complex electronic financial information systems development and implementation. Experience in sponsored project post-award administration systems to recognize and manage key components of information. Knowledge of governmental laws and regulations, such as Federal Uniform Guidance; OMB Circulars A-21, A-110, A-133; agency specific policies and guidelines; relevant State and Federal policies, procedures, and guidelines
Strong Financial analysis, planning and administration skills with complex multi-million dollar budgets from multiple agencies.
Working independently in financial analysis and problem resolution and in following through on assignments with minimal direction.
Skill to organize and prioritize a multitude of responsibilities in order to meet deadlines and maintain a high level of productivity.
Accounting degree with at least 7 years of relevant experience with increasing levels of responsibility.
Superior analytical skills in order to identify problems, compare data, draw conclusions, and develop plans for resolution and implementation.
Excellent detail and organization skills. Required
Experience with the University of California accounting and information systems. Required
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