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We have an exciting opportunity to join our team as a Manager-Finance & Admin.
Join the NYU Langone Vaccine Center, a dynamic new multi-disciplinary initiative at NYU Langone Medical Center. The PI has conducted virology and human immunology research, and vaccine clinical and translational research, for 31 years. In October, 2018 he became the Director of the new NYU Langone Vaccine Center, Director of the Division of Infectious Diseases and Immunology, the Jeffrey P. Bergstein Professor of Medicine, and a Professor of Microbiology at the NYU School of Medicine. The research bridges the research laboratory and the research clinic, and includes vaccine clinical trials and translational studies of human immune responses to pathogens and/or vaccines. From 2007-20018, he was the principal investigator for the National Institute for Allergy and Infectious Diseases (NIAID)-funded Emory Vaccine and Treatment Evaluation Unit (VTEU), one of nine national units. In addition, he served as a multiple principal investigator (MPI) for the NIAID funded Emory CDC HIV/AIDS Clinical Trials Unit (CTU), conducting HIV/AIDS and TB research in Atlanta, Kenya, the Philippines, and Thailand. The research laboratory performs endpoint microbiology and immunology assays in support of these human studies.
The NYU Langone Vaccine Center will leverage many existing NYU research strengths for a broad scope that includes basic, translational, and clinical studies of novel vaccines, treatments, and diagnostics for infectious diseases with public health importance such as: influenza, sexually transmitted infections, tuberculosis, malaria, neglected tropical diseases, agents of diarrhea and pneumonia, Staphylococcus aureus, multi-drug resistant organisms and emerging infectious threats (Zika, Ebola, bird flu), HIV/AIDS, and studies of novel immunotherapeutic approaches for chronic diseases (e.g., dementia) and cancer.
This position provides leadership for the Vaccine Center financial and administration functions. The position reports to the Division Administrator and the PI/Division Director. This position is responsible for streamlining and maintaining all financial, administrative, communication, data and information management processes within the Vaccine Center. She/he will utilize the latest methodologies and redesign processes as necessary, and will ensure compliance with NYU policies, procedures and protocols. This will include, but is not limited to, HR, Recruiting, Finance, Procurement and Reporting.
Responsible for overall strategic, financial, and business management of the new NYU Langone Vaccine Center, helping to establish this new center. In collaboration with a team of managers and leaders, participates in all financial decision-making processes necessary for successful attainment of institutional and Vaccine Center missions. Responsible for overall strategic, financial, and business management of the new NYU Langone Vaccine Center, helping to establish this new center. In collaboration with a team of managers and leaders, participates in all financial decision-making processes necessary for successful attainment of institutional and Vaccine Center missions. Responsible for overall strategic, financial, and business management of the new NYU Langone Vaccine Center, helping to establish this new center. In collaboration with a team of managers and leaders, participates in all financial decision-making processes necessary for successful attainment of institutional and Vaccine Center missions.
Work with division leadership to streamline all financial, administrative, communication, data and information management processes within the department. Work with division leadership to execute and update plans, policies, and procedures for all finance-related aspects of Vaccine Center operations. Act as a liaison with Central Finance Administration.
Oversee all financial operations for the research, academic, clinical and administrative components of the NYU Langone Vaccine Center, including accounting, budgets, audits, FY close, reconciliations, payroll, pre- and post-award, purchasing, pcards, and other financial activities.
Prepare annual operating, discretionary, program, endowment, and capital budgets, as required. Monitor and report on revenue and expenses on all Center accounts and work with Division Administrator to ensure fiscal accountability and compliance across sectors. Assist in preparation and presentation of reports to, as needed, to Dean, NYUSOM Finance, research sponsors.
Lead the development, implementation, and oversight of financial reporting tools and systems to ensure efficient, timely, and accurate feedback and action planning to resolve any deficits or variances. Develop methodologies for tracking spending trends, cost containment and budget maximization. Direct the development of multi-year projections and assess financial risks.
Serve as point person for all systems administration and IT needs related to finance, including ePRO, Dashboard PeopleSoft Financials. Provide central oversight and management of employee training in these areas and ensure team members receive job aids and iDevelop modules for new systems as they are launched.
Work with the Center Director and Division Administrator to prepare required technical and financial reports for sponsored research grants and contracts.
Ensure the NYU Langone Vaccine Center meets the highest regulatory and compliance requirements and follows internal policies set forth by NYULMC and external policies set forth by federal, state, and other granting agencies by monitoring and evaluating the quality and appropriateness of finance-related research activities. Remain up-to-date on changes to policies, both internal and external, that pertain to compliance, budgeting, and other factors that impact spending practices. Develop a communication plan for new policies and procedures that impact the department, which includes methods to facilitate financial compliance.
Financial Management Forecasts, prepares, oversees and maintains operating and capital budgets for the NYU Langone Vaccine Center. Monitors spending for NYU Langone Vaccine Center, including grants, contracts, and sub-contracts for the Center faculty. Reviews monthly reports and works closely with faculty and financial analyst to ensure financial compliance of grants and contracts. Oversee the appropriate allocation of personnel salaries and track time and effort for all faculty and personnel. Develop and prepare ad hoc financial reports for the Department and Division Administrators as needed. Advise other members of the team on report preparation and presentation on occasion.
Stay informed of research developments and support faculty recruitment in the NYU Langone Vaccine Center.
Identify new requirements for equipment maintenance contracts, reallocation of charges for shared services, changes in space coding and usage, and additional research-related charging that will require appropriate budgeting and allocations.
Oversee financial concerns during the creation of new research, academic, or other programmatic activities or major expansion projects involving the NYU Langone Vaccine Center.
Oversee data and information management throughout the NYU Langone Vaccine Center.
Fosters collaborative relationships throughout the medical center as well as the external NYULMC/NYUSOM community. Work with institutional peers to improve collaboration and operational efficiency.
Support grant and contract proposal submissions.
Minimum of 3-5 years of financial and program management experience which includes two years of grant financial management experience. B.S. or B.A. in Accounting or Business Administration, or a Master's level degree with progressive leadership experience in an academic medical center or similar organization.
Excellent knowledge of academic medical center accounting, reimbursement and financial reporting processes.
Superior analytical, verbal and written communication skills and is able to interact successfully with professional groups and committees at all levels.
Knowledge of grant funding policies and procedures.
Ability to analyze budgetary line items for compliance with budget guidelines.
Comprehensive knowledge of financial management responsibilities including effective presentation skills of financial reports.
Must possess excellent skills in budget management, cost control, organizational planning and communication, and a management style which develops and encourages strong relationships with the NYUSOM community, administration and medical staff.
He/she must have a proven ability to work in a fast-paced environment and manage several projects simultaneously.
MBA or MHA preferred. Previous management/supervisory experience preferred
Experience with financial implications of clinical research strongly preferred.
Experience in clinical research financial management and oversight including but not limited to experience in budget development, clinical trials agreements, invoicing, and/or fiscal management preferred.
Experience with clinical trial operations preferred.
Ability to work under pressure with multiple and competing deadlines required.
Must be highly organized, with excellent communication and follow up skills
Outstanding interpersonal skills
Enjoyment of supervising a team and teaching/mentoring
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 67586256
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.