As an integral part of the Polsky Centerâ™s technology transfer team, the Associate Director, Data Management and Compliance, is responsible for establishing, implementing and ongoing management of administrative processes and data management supporting invention and licensing management and reporting. This individual leads a small team to ensure the University complies with reporting requirements, monitors licensee compliance, maintains a current database on licenses and intellectual property, and assists with patent prosecution and license agreement activity.
Lead a team managing data, reporting, and compliance related to invention disclosures, patents, and contracts.
Continuously improve business processes throughout the department.
Manage the Inteum intellectual property database. This includes data maintenance and clean-up, trouble-shooting, expanding database functionality, and integrating with other database tools.
Develop robust audit processes and procedures to guarantee data is up-to-date and accurate. Consult with and train team members on these processes to ensure adoption and continuous improvement.
Ensure data is entered promptly and accurately, and updated at regular intervals as needed.
Work with the team to review and manage patent-related correspondence, meet legal deadlines, review and approve third-party legal bills, and administer existing license agreements, including monitoring the status of agreements, creating and maintain license dockets, corresponding with licensees to ensure compliance and monitoring licensee payments.
Work closely with the office Controller to maintain an accurate and efficient accounting system.
Cooperate with others across the Polsky Center and broader University as needed to share data when appropriate.
Interface with external consultants as needed to maintain and improve operations.
Supervise and contribute to the identification, review, and management of all government and private sponsor compliance requirements and timelines through iEdison.gov and other reporting mechanisms as required by sponsors. Confirm compliance is complete and up to date.
Assist technology transfer team by establishing and maintaining direct and independent relationships with legal counsel, licensees, and colleagues
Maintain and produce enterprise-wide standard and ad hoc reports.
Keep up to date on the latest regulations related to technology transfer compliance.
Other responsibilities as assigned.
Ability to effectively lead a team
Ability to work effectively within a team
Excellent customer service and relationship skills
Experience building processes that improve business outcomes
Excellent computer skills; knowledge of Inteum (or similar intellectual property/technology management system) or database maintenance a significant bonus
Experience with legal documents, specifically intellectual property portfolios, a plus
Experience with basic accounting a plus
Paralegal experience a plus
Understanding of university technology transfer a plus.
Attention to detail with clear understanding of how to prioritize workload appropriately
Excellent interpersonal, verbal and written communications and analytical skills
Ability to work well under pressure and manage multi-task projects required
Ability to work independently with a high degree of initiative
Ability to maintain confidentiality
Education, Experience, or Certifications:
Bachelor's Degree or 3-5 years equivalent experience required
Experience in university technology transfer preferred
At least 6 years of related work experience required
NOTE: When applying, all required documents MUST be under the Resume/CV section of the application
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Internal Number: JR04072
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